Accounting Assistant-AP/GL

Barnes & Thornburg LLP•Indianapolis, IN

23h

About The Position

The Accounting Assistant performs accounting duties under established policies and procedures. Work may include reviewing expense reports; processing domestic and international accounts payable invoices; preparing quick checks; posting costs and client disbursements; and processing trust account receipts and disbursements. The role maintains contact with attorneys, staff, and clients while preserving the confidentiality of client and firm matters. The position uses computerized accounting, accounts payable, and general ledger software, along with Excel and office equipment. The work is performed in a normal office environment with little exposure to excessive noise, dust, temperature, or similar conditions. Work may occasionally require more than 37.5 hours per week and may involve high-volume clerical tasks requiring mental effort and strain.

Requirements

High school completion or equivalent, with the ability to read, write, and perform arithmetic computations needed to maintain and verify accounts.
Approximately six months to one year of on-the-job experience to understand finance policies and procedures and operate equipment and software with minimal supervision.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to respond to requests requiring analysis and support of checks issued and disbursements posted to clients.
Interpersonal skills to communicate in person, by email, and by telephone; follow instructions from a diverse group of attorneys and staff; and provide information with courtesy and tact.
Demonstrated exemplary track record handling personal and/or business fiscal responsibilities and matters.
Ability to occasionally work more than 37.5 hours per week.

Responsibilities

Use computerized accounting, accounts payable, and general ledger software.
Review expense reports submitted by attorneys and staff.
Process assigned domestic accounts payable invoices and ensure required approvals are obtained for client-billable and firm charges.
Review vendor statements of account.
Set up vendors and process 1099s.
Request and review Form W-9 from domestic vendors.
Process the weekly accounts payable check run.
Post client disbursements monthly, semi-monthly, or weekly, depending on the cost type.
Make corrections to charges posted to clients as directed by attorneys.
Process assigned international accounts payable invoices and ensure required approvals are obtained for client-billable and firm charges.
Request and review Form W-8 from foreign vendors.
Prepare daily quick checks for charges posted to client and firm accounts.
Monitor entries to the unapplied cost account and ensure transactions are transferred to valid matters in a timely manner.
Process trust account receipts and disbursements.
Develop spreadsheets using Excel.
Operate office equipment, including a personal computer, copiers, and a 10-key calculator.
Maintain telephone and personal contact with clients, attorneys, and staff regarding charges posted to matters.
Perform other duties as assigned.