Accounting Assistant

Crisis Center for South Suburbia•Tinley Park, IL

11h•$27 - $32

About The Position

The Crisis Center for South Suburbia (CCSS) is a nonprofit organization providing services to individuals and families impacted by domestic violence. The part-time Accounting Assistant works 20 hours and supports the day-to-day financial operations of the organization, including accounts payable and receivable, payroll processing, deposits, employee reimbursements, and financial recordkeeping. Reporting to the Finance & Strategy Officer, this role helps maintain accurate financial records, support grant compliance, and keep the organization audit-ready. The position requires accuracy, organization, confidentiality, and the ability to manage multiple priorities. It is primarily office-based and includes occasional driving for bank deposits or other agency-related needs.

Requirements

Proficiency in Microsoft Office, particularly Excel and Word.
Strong attention to detail, accuracy, and organizational skills.
Ability to prioritize responsibilities and manage multiple deadlines.
Excellent communication, problem-solving, and time management skills.
Ability to work independently and collaboratively.
Ability to handle confidential financial and personnel information with professionalism and integrity.
Ability to complete required 40-hour domestic violence training within 90 days of hire.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
2–3 years of bookkeeping or accounting experience preferred.
Previous payroll processing experience preferred.
Experience with fund accounting software preferred.
Familiarity with MIP accounting software and APS payroll systems is a plus.

Responsibilities

Process vendor invoices, checks, and ACH payments using MIP accounting software.
Maintain vendor records, including W-9s, agreements, and payment information.
Monitor recurring invoices, payment schedules, and outstanding documentation.
Research and resolve vendor payment inquiries.
Maintain organized accounts payable files according to agency policies.
Record deposits, cash receipts, donor contributions, grant payments, and other revenue.
Prepare, transport, and make bank deposits in accordance with agency procedures.
Maintain accurate deposit records and supporting documentation.
Record and track deposits from Neat Repeats resale stores.
Assist in maintaining accurate accounts receivable records.
Process biweekly payroll using APS payroll software.
Review employee timesheets for accuracy and completeness.
Research and resolve payroll discrepancies.
Process employee reimbursements and benefit deduction changes.
Process 403(b) retirement contributions and remittances.
Maintain payroll documentation, allocation records, and supporting schedules.
Maintain gift card inventory and tracking records.
Track insurance invoices, prepaid balances, and renewal documentation.
Organize and maintain financial, payroll, insurance, and vendor records.
Compile supporting documentation for financial reporting, grants, and audits.
Collaborate and cross-train with the Accountant to support continuity of operations.
Perform additional duties as assigned by the Finance & Strategy Officer.