Accounting Assistant II

Wilsonart•Columbia, SC

About The Position

Wilsonart, Columbia, has an immediate opening for an Accounting Assistant II. This position performs a variety of routine and some non-routine clerical/accounting functions in accordance with standard procedures in general accounting, accounts payable, accounts receivable or related financial area. Posts information and balances general or subsidiary ledgers, processes payments and compiles segments of monthly closings and annual reports. Performs other tasks as required.

Requirements

Knowledge of generally accepted accounting principles
Skill in utilizing spreadsheets and databases
Ability to type sufficient to input data
Ability to operate a calculator by touch
Ability to track problems to source documents
Ability to work independently
Skill in identifying problems and developing solutions
Ability to maintain confidentiality
Experience with ERP systems (e.g., SAP, Oracle, NetSuite) and strong Microsoft Excel skills specifically using pivot tables
High attention to detail, strong organizational skills, and effective communication skills for vendor/customer interaction
Associate Degree Required or equivalent combination of education and experience; 1yr experience may substitute for 1yr of degree
Business Administration or a closely related field
3+ years
Accounting experience

Responsibilities

Verifies and posts details of business transactions, such as funds received and disbursed
Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items
Processes and keys vouchers, invoices, checks, account statements, reports, and other records
Sorts and reviews data for correctness, including financial documents, invoices, checks and other business transactions
Maintains and reconciles information of assigned general ledger accounts
Performs other position appropriate duties as required in a competent, professional and courteous manner.
Gathers monthly sales and data per location
Prepares financial reports by collecting, analyzing, and summarizing account information and trends
Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments
Contributes to team effort by accomplishing related results as needed
Obtains necessary approvals for non-inventory invoices
Schedules and executes payments (ACH, checks, wires)
Generates and sends invoices and statements to customers
Records daily cash, check, and credit card payments
Tracks and manages aging reports to identify overdue accounts
Follows up with customers on past-due balances
Processes credit memos and refunds
Assists with month-end closing procedures
Invoice Processing: Reviews, verifies, and enters vendor invoices into the accounting system with accurate general ledger (GL) coding.
Three-Way Matching: Compares vendor invoices against purchase orders (POs) and receives reports to ensure the company only pays for received goods/services.
Payment Execution: Schedules and performs payment run via ACH, wire transfers, or checks according to vendor terms.
Vendor Management: Onboards new vendors, maintains updated W-9/1099 records, and resolves billing disputes or inquiries