Accounting Assistant II

City of Bell•Bell City Hall, CA

17h•Onsite

About The Position

Learns to perform and performs a variety of clerical and technical accounting duties in support of the City’s financial programs including accounts payable, accounts receivable, purchasing, business licenses and other financial systems; provides customer service to members of the public by providing information and responding to questions related to area of assignment; and performs related work as required. The Accounting Assistant II is the journey level classification in the accounting support series in which incumbents are expected to perform the full scope of assigned duties, including accounts payable, accounts receivable, purchasing, business licenses and other financial systems with minimum supervision. Assignments are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision when required. This classification is distinguished from the next higher classification of Accounting Specialist in that the latter is responsible for the more advanced para-professional duties within the Finance Department.

Requirements

Equivalent to a High School Diploma or GED.
Two (2) years of clerical accounting experience, including financial or Букмекерская record keeping or cashiering equivalent to that of an Account Clerk I in the City of Bell.
Knowledge of operations, services and processes within a municipal finance department including accounts payable, accounts receivable, payroll, business licenses and related fiscal systems.
Knowledge of modern office practices and procedures, including the use of standard office equipment.
Knowledge of basic computer applications such as Microsoft Office Suite to create various spreadsheets and word processing documents.
Knowledge of basic mathematic functions such as addition, subtraction, multiplication and division.
Knowledge of methods and techniques of cash handling.
Knowledge of methods and techniques of basic report preparation.
Knowledge of principles and practices of financial record keeping.
Knowledge of methods and techniques of providing quality customer service to City staff and members of the public.
Knowledge of English usage, grammar, spelling, vocabulary, and punctuation.
Knowledge of Federal, State, and local laws, ordinances and regulations related to assigned area of responsibility.
Ability to learn to perform and perform clerical accounting duties in assigned areas of responsibility.
Ability to learn the City’s specialized financial operations, processes and software applications.
Ability to perform accurate mathematical calculations.
Ability to verify, reconcile and balance financial transactions.
Ability to enter data into the City’s financial system.
Ability to generate and compile data for reporting purposes.
Ability to maintain a variety of financial records and files.
Ability to use sound, independent judgment within established policy and procedural guidelines.
Ability to communicate clearly and effectively, both verbally and in writing.
Ability to understand and follow oral and/or written policies, procedures, and instructions.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to obtain and retain a California Class C driver’s license by the time of appointment.

Nice To Haves

Completion of college level accounting courses is highly desirable.
Ability to speak Spanish is desirable.

Responsibilities

Learns to perform and performs the full range of clerical accounting duties related to accounts payable and receivable, payroll, purchasing, citations, business licenses and other financial systems in accordance with departmental policies and procedures.
Receives all incoming invoices; inserts vendor code; ensures that amounts are correct and distributes invoices to appropriate departments for approval.
Receives all department approved invoices; ensures appropriate signature authority; batches invoices and enters all data into the financial system for payment processing.
Prepares disbursements and obtains proper check signatures; mails disbursements and posts disbursements to general ledger.
Generates a variety of reports and data relevant to payment processing.
Maintains payment and vendor files.
Cross trains and learns to assist in receiving, verifying and processing employee timesheets and supporting documentation for payroll processing; enters data into payroll system including payroll deductions; prints and distributes employee checks.
Cross trains and learns to calculate payments, balance accounts and submit electronic payments to appropriate insurance and/or regulatory agencies including payroll taxes and retirement contributions.
Receives and reviews business license submittals for a variety of businesses; submits to the appropriate City department for approval.
Processes, prints and mails business licenses; prints and mails renewal notices annually; periodically generates delinquency notices.
Processes and posts license payments; balances accounts.
Reconciles and deposits cash and negotiable instruments from departments on a daily basis; prepares daily reports on deposits, receipts, and transmittals.
Performs back up customer service support duties at the front counter by responding to questions and providing information to members of the public either on the telephone or in person.
Performs related duties as assigned.