Accounting Assistant 3 - Facilities Services

University of Nevada Reno•Reno, NV

About The Position

The University of Nevada, Reno is recruiting for an Accounting Assistant 3 for the Facilities Services Department. This position is responsible for providing clerical accounting, budgeting, reporting and fiscal assistance to the Facilities Services Department. Duties include (but are not limited to): Process and maintain detailed financial records and accounting for Facilities Services programs as assigned; Provide financial and budgeting support and guidance to assigned program department management and staff; Receive transaction requests and reviews for accuracy, completion and determine the proper handling for the request; Responsible for reconciling orders from initial creation through final invoice payment to ensure accurate and complete financial processing; Support Facilities Maintenance Services (FMS) warehouse operations through efficient order management and workflow coordination; Prepare, process, log, and track all purchase orders, blanket purchase orders, annual service agreements, internal purchase orders, and related invoices for responsible area; Record, track and bill receivables and tracks or deposits customer billing as needed; Verify P-Card purchases for assigned P-Cards; Enter sensitive equipment records and fixed assets in Asset Works and subsequently transfer updated assets to correct owner; Maintain program account spreadsheets and reconciles spreadsheets to Workday Manager Balance report monthly to ensure accuracy and completion; Understand University Manual and follow guidance and rules associated with tasks performed; Follow Accounting Services desk manual and update as needed when processes change; Identify errors and how to correct and process the transaction; Assist in establishing phone, long distance codes and cell phones service as needed; Download monthly phone details to verify data and phone usage as well as maintain an accounting system to track and report on desk and cell phone usage and expenditures; Assist Accountants in data entry tasks as needed and prepare paperwork to complete a budget amendment and send to accountant for processing; Complete special projects as assigned and projects of limited duration for the Accounting Assistant Director; and Other duties as assigned.

Requirements

graduation from high school or equivalent education and three (3) years of progressively responsible clerical accounting experience which included duties such as responsibility for accounts payable, accounts receivable, payroll and/or other accounting data; setting up computer spreadsheets to record, track organize and report data; researching and interpreting financial to data prepare reports and respond to budget and accounts related inquiries; and reconciling accounts; OR One (1) year of experience as an Accounting Assistant II in Nevada State service which included clerical accounting duties as described above; OR An equivalent combination of education and experience as described above
A valid Class “C” driver’s license or higher operator’s license is required at the time of appointment and as a condition of continuing employment.

Nice To Haves

Candidates with intermediate experience working with Microsoft Excel
experience working in a fast-paced collaborative environment
experience in providing guidance to staff on budgets, rules, and regulations are encouraged to apply.

Responsibilities

Process and maintain detailed financial records and accounting for Facilities Services programs as assigned
Provide financial and budgeting support and guidance to assigned program department management and staff
Receive transaction requests and reviews for accuracy, completion and determine the proper handling for the request
Responsible for reconciling orders from initial creation through final invoice payment to ensure accurate and complete financial processing
Support Facilities Maintenance Services (FMS) warehouse operations through efficient order management and workflow coordination
Prepare, process, log, and track all purchase orders, blanket purchase orders, annual service agreements, internal purchase orders, and related invoices for responsible area
Record, track and bill receivables and tracks or deposits customer billing as needed
Verify P-Card purchases for assigned P-Cards
Enter sensitive equipment records and fixed assets in Asset Works and subsequently transfer updated assets to correct owner
Maintain program account spreadsheets and reconciles spreadsheets to Workday Manager Balance report monthly to ensure accuracy and completion
Understand University Manual and follow guidance and rules associated with tasks performed
Follow Accounting Services desk manual and update as needed when processes change
Identify errors and how to correct and process the transaction
Assist in establishing phone, long distance codes and cell phones service as needed
Download monthly phone details to verify data and phone usage as well as maintain an accounting system to track and report on desk and cell phone usage and expenditures
Assist Accountants in data entry tasks as needed and prepare paperwork to complete a budget amendment and send to accountant for processing
Complete special projects as assigned and projects of limited duration for the Accounting Assistant Director
Other duties as assigned

Benefits

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
Health insurance options including dental and vision
Life insurance, generous annual and sick leave
E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options
Mountain EAP supports employees (and eligible dependents) through life's difficult moments.
Staff Employees’ Council (SEC) represents all Classified employees.
SEC Grants-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.