ACCOUNTING ASSISTANT 3

City of Toronto•Toronto, ON

6d•Onsite

About The Position

As a member of the Communications team, reporting to the Director of Communications, Marketing, Communications and Digital Strategy, the Accounting Assistant 3 is responsible for accounts payable, purchasing and general ledger reconciliations, preparing and processing journal entries, and preparing financial documents for quarterly and year-end accounting requirements.

Requirements

Post-secondary education in a discipline pertinent to the job functions such as accounting or finance or business administration or the equivalent combination of education and/or related experience.
Considerable experience with the accounting procedures, practices, and techniques used in a public sector setting, including analyzing financial data and preparing detailed summaries, statements and documentation.
Experience using Microsoft Office (i.e. Word, Excel) and other computerized applications/systems.
Experience using SAP S4/HANA modules including accounts payable and receivable, purchasing, and report and inquiry.
Knowledge of municipal or public sector accounting and purchasing procedures, corporate financial control and federal and provincial legislation relevant to the position.
Excellent customer service and interpersonal skills with the ability to establish and maintain effective working relationships with all levels of staff and public.
Strong verbal and written communication skills and the ability to communicate effectively and deal professionally and tactfully with members of Council, all levels of staff and public.
Strong problem solving, research and analytical skills.
Knowledge of financial and internal controls.
Ability to handle multiple projects, prioritize and work in a fast-paced environment.
Ability to exercise independent judgement and discretion in dealing with confidential matters.
Ability to perform complex detailed computations and calculations.
Ability to plan, organize and manage work with minimal supervision and complete a number of tasks simultaneously for multiple projects within tight deadlines.

Responsibilities

Researches and analyzes financial information, records and transactions.
Prepares financial reports and other financial records.
Reviews, analyzes, and reconciles accounts, including commitments, parked documents, and vendor accounts.
Processes vendor invoices for payment processing prior to submission to accounts payable and ensures compliance with divisional signing authority limits and corporate policies and procedures and relevant bylaws.
Processes purchasing and accounts payable documentation (creates purchase orders and processes purchasing requisitions) in accordance with divisional policies, procedures and relevant by laws.
Performs calculations in order to process period end accruals for various expenditures.
Prepares working papers and processes period end and year-end closing entries.
Reviews General ledger expenditures and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures.
Prepares statements for reporting to Management and Divisions.
Analyses monthly budget variances. Provides financial analysis, claims and other information to the Divisions.
Liaises with Finance Department for processing vouchers, retrieving documents and dealing with other accounting related issues.
Provides work direction, training, advice and guidance to other accounting staff
Assists on special projects and assignments.
Monitors relevant Provincial statutes and regulations, City by-laws and/or Council direction for any changes.
Investigates, analyses and takes corrective action on erroneous accounting transactions.