Accounting & AP Clerk

KOVALUS SEPARATION SOLUTIONS LLC•Wilmington, MA

8d•$23 - $31•Onsite

About The Position

At Kovalus Separation Solutions (KSS), we are dedicated to transforming the landscape of separation technologies by leveraging synergies across membrane filtration, ion exchange, evaporation, drying, and other advanced process technologies. Our solutions support customers in the food and beverage, dairy, life science, and industrial markets by enabling product concentration and purification, removal of contaminants, recycling of valuable process chemicals, production of high-purity water, and treatment of wastewater for safe discharge or reuse.

Requirements

Associates’ degree in Accounting or finance preferred
Minimum 5+ years finance or accounts payable experience
Familiarity with entering and processing Invoices
Ability to work independently as well as part of a team
Excellent organizational skills combined with strong attention to detail
Comprehensive knowledge of Excel as well as other Microsoft Office tools
Excellent written and verbal communication skills

Nice To Haves

ERP systems experience a plus

Responsibilities

Responsible for two or more Inboxes, reviewing and processing all emails in a timely manner while responding to supplier inquiries
Maintain and track monthly utility service provider invoices
Operate proficiently in supplier portals as well as multiple internal accounting systems
Process, verify, and reconcile invoices using 2-way match
Examine invoice details for accuracy, appropriate coding, approvals, and supporting documentation before posting
Resolve supplier inquiries by researching and producing results in an accurate and timely manner
Work closely and develop relationships with KSS business partners and suppliers
Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts
Oversee Internal Check Request process, with consideration to urgency
Maintain organized records for audit and reference purposes
Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit-to information, and confirm details are complete and accurate.
Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.
Email supplier remittance confirmations for payments issued
Assist with annual 1099 preparation
Work on special projects as needed

Benefits

Medical (3 plan options)
Dental (2 plan options)
Vision plan insurances
401K (6% company match & fixed company contribution based on seniority)
Health savings accounts
Flexible spending accounts
Company provided basic life insurance policy with the option of selecting additional voluntary life insurance for self, spouse or dependents
Disability insurances (short-term policy is company paid & long-term is split between company and employee)
Voluntary insurance plans for Accident, Critical Illness and Hospital Indemnity
Business and personal travel insurance
10 paid holidays
Vacation time starting at 3 weeks
48 hours sick time
Employee assistance program
Educational assistance program
Referral bonus
Bereavement leave