Accounting Specialist (AP/AR Clerk)

Tagawa Greenhouse Enterprises LLC•Brighton, CO

1d•$22 - $24•Onsite

About The Position

The Accounting Specialist works within our Finance Department specializing in Accounts Receivable and assisting with Accounts Payable functions at Tagawa Greenhouse Enterprises. The work of the Accounting Specialist includes the day-to-day daily administration of client and customer accounts. This position operates independently on a day-to-day basis with limited supervision, where a candidate would be expected to make some routine and non-routine choices within established finance procedures. The Accounting Specialist also completes basic troubleshooting to reconcile account balances and inquiry to obtain missing information and verify unusual data. This position is a full-time, year-round position with hours averaging between 40-50 hours per week. During peak season for Accounts Receivable (“A/R”) from April to June and during year-end analysis (December-January), this position may be expected to work additional hours to complete all necessary work. Flexibility to work various shifts will be required based on company needs (including hours on weekends or holidays.)

Requirements

Must be at least 21 years of age and eligible to work in the United States
Required at least 2 years or more related accounting experience in Accounts Receivable or Accounts Payable and/or Customer or Account Services, or an equivalent combination of education and experience.
Requires ability to identify and seek needed information/research skills.
Must be able to perform basic troubleshooting to reconcile account balances and inquiry to obtain missing information or verify unusual data.
Must assist with monthly trial balances and custom report generation involving basic to intermediate levels of financial analysis using generally prescribed procedures.
Must have intermediate computer literacy with knowledge of Microsoft Office (especially some training or experience working with and manipulating information in Microsoft Excel.)
Must be able to scrutinize and audit data within the systems and assist with suggesting improvements in how data is processed or stored.
Requires an ability to make non-routine choices within established procedures while balancing multiple variables and/or collaborate with others in the finance department when issues arise.
Requires the ability to read, analyzes, and interprets general business forms and professional documents in English.
Must be able to work independently while also contributing to a part of a team.
Requires the ability to effectively present information and respond to questions from clients, customers, vendors, managers, representatives, and staff from other departments while maintaining appropriate confidentiality.
Requires the ability to interpret a variety of instructions furnished in written, oral, diagram, or scheduled forms.
Must maintain a positive and professional work atmosphere by acting and communicating to clients, managers, co-workers, and Greenhouse staff in a respectful manner.
Must be able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds with or without reasonable accommodation.
Must have specific vision abilities: close vision, distance vision, and color vision.

Nice To Haves

Some administrative experience or data-entry skills highly preferred but not required.
Accounting certifications (such as a CPA) is not required for this position.
Experience with an ERP system/accounting software preferred.
Language capabilities in Spanish preferred but not required.

Responsibilities

Daily processing of cash receipts and posting to customer accounts, including payment made by lockbox, wire transfer, and other EFT.
Complete reports to verify payments and invoices using Picas and company systems depending on the product line or customer.
Print and post sales.
Audit seed price/inventory, and other internal reports to verify pricing and invoice amounts.
Prepare and distribute reports, verifying they comply with organizational policies and accurately reflect changes incurred.
Respond to inquiries from other departments or clients to resolve concerns and communicate findings to appropriate channels in a professional and time sensitive manner.
Audit invoices prior to posting, prepare and distribute/post invoices, and complete daily invoice adjustments and record transactions in the appropriate accounting system depending on the client/vendor.
Verify payments that cannot be clearly identified (such as add receipts that are not coded by the end of the day, to unidentified cash receipts ledger) and coordinate with other internal departments and external clients, customers, vendors, or representatives to resolve discrepancies and record transactions in a time sensitive manner (may include posting credits to an account).
Administer sending invoices to customers in different ways depending on the account (via electronic, first-class, FedEx, or other assigned methods.)
Check EDI remittances and create reports related to invoicing, sales, payments, and remittance at the request of an internal manager or department.
Reconcile daily cash receipts posted to the daily bank deposit report and prepare journal entries for routine cash transactions (e.g. transfers and fees)
Run reports and convert files for procedural uploads.
Scan and register all invoices and appropriate accounting files into our electronic filing system (DynaFile).
Receive Credit Applications; verify potential customers’ sales tax license, and forward applications to Controller.
Generate month-end reports and verify the integrity of the reports to ensure consistency in accounting data.
Make suggestions on process improvements involving multiple departments in order to improve efficiencies or customer relations, and assess Accounts Receivable only related functions and make changes to A/R processing to meet company goals.
Match invoices to packing slips and enter them into software programs to specific general ledger accounts.
Verify charge and amounts on invoices for products and services rendered/received.
Enter invoices into the computer manually or in batches and verify the general ledger and PO system match.
Assist in verifying voucher listings and posting batch for payments.
Assist with addressing computer generated checks, matching with remittance slips, and put within the mail system.
Enter billing delivery lists from plug sales.
Generate month-end reports, prepare accounts payable aging as of month-end, and reconcile to general ledger.
Assist with various projects around the greenhouse as needed as assigned by the Chief Financial Manager, Senior Accountant, or CEO.