Accounting and Payroll Specialist

Briar Club•Houston, TX

34d•Onsite

About The Position

The Accounting Administrator will process bi-weekly payroll and maintain employee time records, assist with internal and external audits, and perform ad hoc projects, as assigned. This position has no supervisory responsibilities. The role requires a strong sense of ownership, accountability, and follow-through, with excellent analytical skills to interpret data and identify patterns. Attention to detail is crucial, as is the ability to understand how payroll impacts financial statements. Proficiency in Microsoft Office, particularly Excel, and the ability to learn new systems quickly are essential. High integrity and discretion are necessary when handling confidential information. The role demands effective communication, both verbal and written, and the ability to work independently and collaboratively within a team. Dependability, self-motivation, and the capacity to manage multiple priorities while meeting deadlines are key. The position involves working under pressure and meeting deadlines, with a minimum of a High School diploma or GED. Some college and hospitality experience are preferred, along with two years of experience in accounting or bookkeeping, and at least six months of payroll experience.

Requirements

Demonstrated sense of ownership, accountability, and follow-through in all assigned responsibilities.
Strong analytical skills with the ability to interpret data, identify patterns, and explain changes between periods.
Ability to answer critical questions using data, logic, and supporting documentation.
Excellent attention to detail paired with the ability to see the “big picture” and understand how payroll impacts financial statements.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office (especially Excel) and able to learn payroll and accounting systems quickly.
High level of integrity and discretion when handling confidential information.
Effective verbal and written communication skills; able to communicate explanations clearly and professionally.
Ability to work independently and collaboratively within a team environment.
Highly dependable, self-motivated, and able to manage multiple priorities while meeting deadlines.
Ability to understand and follow written and verbal instructions accurately.
Ability to work under pressure and meet deadlines.
Minimum High School diploma or GED
Two years of experience in accounting or bookkeeping with at least six months of experience in payroll preferred.

Nice To Haves

Some college and hospitality experience preferred

Responsibilities

Review and verify information entered by Human Resources to ensure accurate and timely payroll processing, taking full ownership of identifying and correcting discrepancies before payroll runs.
Audit and validate employee timesheets; process bi-weekly payroll with a strong focus on accuracy, completeness, and accountability.
Calculate and process commission payments and ensure supporting documentation is complete and accurate.
Ensure proper setup and processing of payroll deductions, including taxes, benefits, and other withholdings; proactively identify unusual changes or variances.
Reconcile payroll results to the general ledger and make adjustments as needed, with the ability to clearly explain variances and fluctuations to leadership.
Prepare, upload, and post payroll journal entries to the club’s accounting software.
Issue or reissue physical checks or direct deposits due to adjustments or final pay requirements.
Maintain compliance with federal, state, and local payroll laws and regulations; stay informed and ask clarifying questions when faced with ambiguous guidance.
Handle all payroll and employee data with strict confidentiality and integrity.
Serve as a point of contact for employee payroll inquiries, providing accurate, well-reasoned, and timely explanations.
Gather documentation and complete reconciliations required for internal and external audits.
Actively monitor trends between payroll periods and bring forward observations that may impact labor cost or financial reporting.
Perform other related duties as assigned by the Controller or CFO.
Record completed capital assets to the fixed asset listing monthly; consult with the CFO on useful life assignments when needed, demonstrating accuracy and ownership of asset data.
Run the monthly depreciation report in Asset Keeper and post the related journal entry in Club Essentials.
Record monthly capitalization entries to move assets from WIP to fixed assets.
Reconcile WIP and fixed asset accounts monthly, identifying and resolving discrepancies independently when possible.
Prepare monthly payroll variance explanations, demonstrating the ability to understand, interpret, and communicate changes between periods in a clear and concise manner.
Support financial leadership by answering critical questions about payroll activity, data trends, timing differences, or unusual fluctuations, using both system data and analytical reasoning.