Accounting and Operations Manager

Family Promise of Greater Washington County•Beaverton, OR

6d•Hybrid

About The Position

The Accounting & Operations Manager supports the financial integrity and day-to-day operational effectiveness of Family Promise of Greater Washington County. Accounting and financial management are the primary focus of this position. The manager works closely with the Executive Director and FPGWC’s external accounting partner, Jitasa, to support budgeting, financial reporting, internal controls, grant invoicing, bill payment, and compliance with organizational policies, GAAP, Uniform Guidance, and funder requirements. The position also manages organizational operations, procurement, vendors, facilities coordination, benefits administration, and essential office systems. This is a hands-on working-manager role. The Accounting & Operations Manager is expected to personally complete recurring accounting, administrative, systems, and operational responsibilities while also coordinating outside vendors and contractors. This is not a strategy-only, advisory, or delegation-focused position. The role does not require the performance of licensed or highly technical plumbing, electrical, HVAC, structural, remediation, or similar trade work. The Accounting & Operations Manager is responsible for identifying needs, addressing basic issues when safe and appropriate, and procuring and managing qualified vendors for specialized work.

Requirements

At least three years of hands-on experience in accounting, financial management, budgeting, grant accounting, or a closely related field.
Nonprofit, social-services, or government-funded accounting experience.
Experience personally completing accounting and financial tasks such as budgeting, financial reporting, reconciliations, invoice review, expense documentation, or grant reimbursement requests.
Experience with grant invoicing, funder reporting, audit preparation, or financial monitoring.
Working knowledge of accounting principles, internal controls, and financial recordkeeping.
Experience using QuickBooks or similar accounting software and strong proficiency with Excel or comparable spreadsheet tools.
Ability to analyze financial information, identify discrepancies, and communicate findings clearly.
Strong organization, time management, follow-through, and ability to manage multiple deadlines with limited supervision.
Willingness and ability to learn operational, procurement, facilities, benefits, and administrative responsibilities.
Strong written and verbal communication skills.
Ability to work onsite in Beaverton and Hillsboro and travel between organizational locations as needed.

Nice To Haves

A bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.
Knowledge of Uniform Guidance under 2 CFR Part 200, restricted funding, or reimbursement-based grants.
Familiarity with Bill.com, Divvy, Google Workspace, or similar financial and organizational systems.
Experience with procurement, vendor management, facilities coordination, benefits administration, onboarding, or project management.
Experience working with external accounting, HR, IT, or other professional service providers.

Responsibilities

Monitor expenses for compliance with approved budgets, FPGWC fiscal policies, grant requirements, GAAP, Uniform Guidance under 2 CFR Part 200, and other applicable regulations.
Maintain internal controls and ensure expenditures are necessary, reasonable, allowable, allocable, properly approved, and adequately documented.
Serve as the primary internal contact for Jitasa and coordinate the timely exchange of financial records, reports, questions, and supporting documentation.
Prepare and submit accurate reimbursement-based grant and contract invoices by required deadlines and maintain complete supporting records.
Work with the Executive Director to develop and monitor organizational, departmental, grant, and project budgets.
Review monthly financial reports, track budget variances, identify financial risks, and provide information to support forecasting and decision-making.
Coordinate bill payment through Bill.com and other approved systems, including reviewing invoices, receipts, coding, approvals, and documentation before payment.
Support funder and board reporting, audit preparation, financial monitoring, reconciliations, and resolution of discrepancies.
Maintain organized, accurate, and accessible financial records within designated FPGWC systems.
Manage recurring operational systems, including utilities, insurance, timekeeping, mileage, mail, purchasing, equipment, inventory, and organizational accounts.
Maintain systems for tracking facilities needs, repairs, recurring maintenance, vendors, and project completion.
Respond to routine office and shelter needs and directly assist with basic, safe, non-licensed operational tasks when appropriate.
Determine when work requires a qualified vendor, contractor, or licensed professional.
Manage vendor and contractor relationships, including obtaining bids, verifying documentation, coordinating schedules and site access, and maintaining approved vendor records.
Oversee facilities maintenance, repairs, purchasing, purchase orders, service timelines, approvals, and payment processes.
Monitor vendor performance, follow up on delays or incomplete work, confirm satisfactory completion, and maintain complete procurement records.
Support office equipment, software, hardware, and basic technology troubleshooting, coordinating with the external IT provider when needed.
Proactively identify operational needs and move assignments from planning through implementation and completion.
Support employee benefits administration, including enrollment coordination, carrier invoice review, claims follow-up, and communication of benefit information.
Work with the Executive Director and FPGWC’s external HR professional to support onboarding, offboarding, personnel documentation, and employee-relations processes.
Assist hiring managers with recruitment logistics, orientation, and initial onboarding.
Complete essential office responsibilities, including mail runs, deposits, phone coverage, document filing, and records management.
Prepare meeting agendas, document meeting minutes when assigned, and maintain electronic files and organizational archives.
Attend and contribute to staff meetings, leadership meetings, training sessions, events, and other required organizational activities.
Maintain an accurate calendar showing onsite work, approved remote work, meetings, appointments, deadlines, and planned absences.
Communicate changes in availability, project barriers, delays, and anticipated missed deadlines promptly.
Provide regular status updates and maintain work products in designated FPGWC systems and shared drives.