Accounting and Billing Specialist

Master Machining•Castle Hayne, NC

16d•Onsite

About The Position

Master Machining, Inc. (MMI) is seeking an experienced billing and accounting specialist with strong data-entry skills to support customer and vendor invoicing and internal operations in a fast-paced manufacturing environment. The role requires a strong work ethic, exceptional attention to detail, organization, clear communication, and the ability to handle multiple tasks and shifting priorities. The ideal candidate is dependable, personable, driven, focused, and comfortable in a hands-on office environment. The position is on-site, Monday through Friday, from 8:00 AM to 5:00 PM. It includes high-volume data entry, invoice processing and reconciliation, general office support, office organization, and participation in a rotating schedule of office cleaning duties. MMI describes the workplace as an active, positive team environment with opportunities to grow alongside the company.

Requirements

At least 5 years of data-entry experience.
At least 3 years of customer-service experience.
At least 2 years of Microsoft Outlook experience.
Strong organizational skills and attention to numerical accuracy.
Excellent verbal and written communication skills.
Ability to learn quickly and use systems-oriented thinking.
Proficiency in Excel, Word, Microsoft Teams, and PDF software.
Ability to work independently and collaboratively in a fast-paced manufacturing environment.

Nice To Haves

Experience with purchase orders, invoicing, or manufacturing sales.

Responsibilities

Enter vendor invoices and credits.
Create and issue customer invoices.
Reconcile missing transactions between the bank and the company's system daily.
Reconcile missing credit card transactions into the system daily.
Prepare an end-of-week report for open vendor orders.
Assist with entering data from a second company at the direction of the CFO.
Answer a multi-line phone system and provide general office support.
Maintain office organization, including filing sales folders in numerical order.
Assist team members with administrative and operational tasks as needed.
Perform high-volume data entry.
Maintain numerical accuracy and document organization.
Communicate clearly and professionally with internal teams and customers.
Participate in rotating office cleaning duties, including sweeping, vacuuming, bathroom upkeep, dusting, and trash removal.
Contribute positive energy and act as a team player and motivator.