Accounting Analyst, Accounts Receivable (Key West Campus)

The College of the Florida Keys•5901 College Road Key West, FL

1d•Onsite

About The Position

An Accounting Analyst performs advanced accounting tasks including journal entries, account reconciliations, invoicing, receivable and aging report analysis, collection activities via the third-party contractor, cash receipts reconciliation, and reporting. Work is performed under the general supervision of the Senior Director, Business Office.

Requirements

Graduation from an accredited two-year college or university with an Associate’s Degree in a related field.
Understanding of, and commitment to, Equal Access/Equal Opportunity.
Knowledge of College and accounting department policies and procedures.
Knowledge of accounting concepts.
Knowledge of office practices and procedures.
Knowledge of word-processing and spreadsheet software such as Word and Excel.
Ability to operate a PC, keyboard, computer, mouse, and typewriter.
Ability to operate a cash register and credit card terminal.
Ability to make mathematics calculations and tabulations accurately.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to complete various tasks simultaneously under time constraints and stressful situations.
Ability to communicate using speaking, hearing and visual skills.
Skill in typing and using a calculator.

Nice To Haves

Bachelor's degree is preferred.
Three (3) years accounting experience or bookkeeping experience is preferred.

Responsibilities

Manages student and third-party tuition assistance receivables: Inputs, edits, and corrects revenues and receivables in the ERP system for transactions related to student transactions, including third party tuition assistance programs.
Assists the Business Office Manager in reconciling all accounts receivable and adjusting student/vendor accounts as directed by the Business Office Manager.
Applies state waivers and exemptions on student accounts.
Administers student and third-party contract refund process, including mass disbursement of financial aid funds.
Manages collection agency activity. Coordinates collections with third-party contractors including adding and removing accounts in the collection agency’s system.
Verifies collection agency reports for accuracy and performance.
Composes and mails reminder letters to individuals with outstanding balances.
Serves as liaison with Follett; inputs bookstore charges on student accounts and prepares requisitions for Follett invoices related to student aid usage.
Answers questions from students and the public regarding college fees, and general college activities or processes.
Maintains a detailed knowledge of all payment methods including scholarships, awards, loans, and payment plans.
Accurately handle and process payments via credit card, checks, and cash.
Accurately input data in ERP system and complete end of day cashier reporting.
Serves as liaison with Enrollment Services, Financial Aid, and other departments as needed to resolve student issues regarding the link between student class performance and student aid.
Serves as key member of annual and monthly accounting close process.
Prepares monthly operational journal entries.
Assists in all College recruitment & retention efforts as appropriate.
Performs additional duties as assigned including temporary duties when other positions within the Business Office are vacant or new hires are in training.