Accounting Administrator

North American Air Trav•Surrey, BC

21h

About The Position

This role involves performing routine accounting activities such as accounts payable (A/P) and accounts receivable (A/R) functions. The individual will review work for accuracy, correct errors, and use critical thinking skills to resolve problems. Key responsibilities include daily A/P activities, reconciling A/R sub-ledger accounts, performing collections, processing employee expenses, preparing cheque runs, and preparing and reconciling month-end and year-end entries. The role also supports the annual audit preparation, manages prepaids, updates agent information, reconciles international student policies, handles bank deposits, identifies and reports computer errors, reconciles various accounts (including bank accounts, MGA accounts, and credit card payments), and manages Amex chargebacks. Additionally, the position requires voiding claim cheques and issuing stop payments. The role emphasizes achieving performance targets, effective collaboration, responsive issue handling, improving customer experience, promoting company culture and values, and continuous professional development.

Requirements

Post-secondary program in bookkeeping
2+ years of relevant experience
Excellent data entry skills and attention to detail
Proficiency with spreadsheet and word processing applications (e.g. MS Excel & Word)
Excellent organizational skills
Excellent written and verbal English skills
Strong team player and positive contributor
Proficient in MS Office Suite and able to learn applications quickly
Well-developed analytical, problem-solving, and decision-making skills
Able to consistently live our values of valued, effective and trusted
A strong customer experience focus
A passion for continuous learning and professional achievement

Nice To Haves

Degree or diploma in business or related discipline is an asset

Responsibilities

Perform A/P activities daily, which includes coding the invoices appropriately, journalizing into the accounting system and filing invoices for payment.
Reconcile individual A/R sub-ledger accounts by matching cash receipts to policies verified and posted.
Reconcile compensation payable monthly, to the agreed upon timeline.
Perform collections on A/R as per our documented procedure for accounts in arrears.
Responsible for and support the process of recording employee expenses and paying the American Express monthly statement.
Prepare multiple cheque runs (claims, suppliers and compensation) in conjunction with the Accounting Team.
Prepare, enter and reconcile month-end and year-end entries. Preparation for the annual review by the auditors which will include lead sheets, continuity schedules etc.
Prepare prepaids, including the monthly journal entry and the reconciliation.
Support and participate in updating agent information in the accounting program.
Perform reconciliation of international student policies including details by school and provide report to the managing broker.
Receive cheques and prepare bank deposit, including the daily posting of the deposit in the accounting system.
Identify AR/AP and reporting-related computer errors and notify the Tech Team and the Accounting Team Lead.
Perform reconciliation of major accounts as needed to support the Accounting Team.
Reconcile bank accounts monthly, liaising with the appropriate parties to address the outstanding items.
Support the reconciliation of the MGA accounts, ensuring the override is calculated and paid accurately.
Perform and/or support the reconciliation of credit card payments, identifying discrepancies. Manage the Amex chargebacks and other errors identified in conjunction with the Accounting Team Lead.
Void claim cheque, log reasons for the void, issue stop payments on the banking software when necessary.
Achieve performance targets.
Collaborate and communicate effectively with team members and all other teams.
Responsively and effectively handle issues.
Look for ways to improve customer experience.
Promote and model TuGo culture, values, and brand promise.
Continuously build professional and technical expertise.
Other duties as required.