Accounting Administrator, Accounts Receivable

Meriton•Irving, TX

16h•Hybrid

About The Position

The Accounting Administrator provides administrative and operational support to centralized accounting functions by managing shared communication channels, processing mail and documentation, routing inquiries, and supporting workflow coordination. This role is responsible for ensuring timely intake, organization, and tracking of customer- and vendor-related correspondence while maintaining documentation standards, internal controls, and audit readiness. The Accounting Administrator performs administrative support activities only and does not perform invoice posting, billing, collections, or credit decision-making.

Requirements

High school diploma or GED required
1–3 years of administrative or accounting support experience preferred
Proficiency with Microsoft Office
Experience with Microsoft Dynamics 365 preferred
Strong organizational and administrative skills
Attention to detail and accuracy
Professional communication and customer service orientation
Ability to manage multiple priorities
Accountability and compliance focus

Nice To Haves

associate degree preferred
1–3 years of administrative or accounting support experience preferred
Experience with Microsoft Dynamics 365 preferred

Responsibilities

Monitor and manage shared accounting email inboxes.
Review, tag, categorize, and route incoming emails to the appropriate accounting team or queue.
Acknowledge receipt of inquiries when required and ensure timely handoff to the assigned owner.
Answer incoming accounting-related phone calls; provide basic information and route calls appropriately.
Maintain inquiry logs, call logs, or tracking records as required.
Receive, open, and process incoming and returned mail related to invoices, statements, checks, and general accounting correspondence.
Prepare and mail customer invoices, statements, and vendor payments as directed.
Identify address issues, undeliverable mail, or documentation gaps and route findings to the appropriate owner.
Scan, index, and attach documents to customer or vendor records within Microsoft Dynamics 365.
Maintain organized electronic and physical files to support audit readiness.
Accumulate invoices received through centralized inboxes and route them for review.
Verify invoices and expenses include required approvals prior to routing.
Create, assign, and track work items related to inquiries and documentation requests.
Follow up on open administrative items to ensure timely resolution.
Identify and flag potential customer or vendor master data issues.
Ensure documentation accuracy and retention in accordance with SOX and internal controls.
Adhere to established accounting policies and procedures.