Accounts Receivable & Contracts Administrator

Challenger Partner•Waco, TX

18h

About The Position

The Accounts Receivable & Contracts Administrator keeps the financial and administrative engine running smoothly across our portfolio companies. This person owns the full accounts receivable cycle, supports contract and vendor compliance, and serves as a key point of contact for vendors, subcontractors, and internal teams. If you thrive in a fast-paced environment, sweat the details, and take pride in organized, accurate work—this role is for you.

Requirements

High School Diploma or equivalent.
2+ years of experience in accounts receivable, contract administration, or general accounting.
Strong attention to detail and ability to manage competing priorities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite.

Nice To Haves

Working knowledge of GAAP and basic accounting principles.
Experience with QuickBooks or comparable accounting software.
Familiarity with ServiceTitan (strong plus).
Experience supporting construction or field-services operations.

Responsibilities

Verify and process vendor invoices and purchase orders in accordance with established AR procedures.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Reconcile company credit card transactions against monthly statements.
Communicate with vendors on invoices, payment terms, and inquiries.
Prepare ad-hoc financial reports and compile supporting documentation as needed.
Maintain vendor accounts, credentials, and compliance documentation.
Manage subcontractor onboarding, including certificates of insurance and executed agreements.
Process vendor credit applications and ensure ongoing compliance with company standards.
Issue and maintain purchase orders across projects.
Process pay applications, including AIA Percentage of Completion documentation.
Track project submittals and change orders in coordination with project teams.
Submit, track, and maintain permits through applicable online portals.
Ensure all permits remain current and aligned with project requirements.
Monitor the company email inbox and answer incoming calls professionally.
Respond to customer and employee inquiries within the same business day.
Route calls to the appropriate department or location as needed.
Support AR collections by following up on outstanding customer balances.
Perform data entry, document preparation, filing, and general office support.
Become proficient in company software systems; adapt quickly to new tools.
Collaborate with teammates to improve workflows and operational efficiency.