Accounting Administrator - A/P & A/R

Arpco Legacy Enterprises•Kilgore, TX

20h•Onsite

About The Position

Arpco Legacy Enterprises is seeking a highly organized and detail-oriented Accounting Administrator to support daily accounting operations. This role is responsible for supporting both Accounts Payable and Accounts Receivable functions while serving as a professional point of contact for customers. The ideal candidate is dependable, customer-service oriented, experienced in QuickBooks Desktop and electronic invoicing platforms such as OpenInvoice, and thrives in a fast-paced office environment. Prior experience in the oil & gas industry is strongly preferred.

Requirements

2+ years of experience in accounting administration, AP/AR, or office accounting roles
Experience with QuickBooks Desktop
Experience with Microsoft Office Suite, especially Excel and Outlook
Strong organizational skills and attention to detail
Excellent communication and customer service skills
Ability to multitask and manage deadlines in a fast-paced environment
Ability to work in-office daily

Nice To Haves

Experience with OpenInvoice or other electronic invoicing systems
Oil & gas industry experience
Understanding of general accounting principles
Experience working with customer purchase orders and vendor billing requirements

Responsibilities

Generate and submit customer invoices through QuickBooks Desktop and electronic invoicing systems including OpenInvoice.
Monitor invoice status, resolve billing discrepancies, and follow up on outstanding accounts.
Maintain professional communication with customers regarding invoices, payments, and account concerns.
Process customer payments and maintain accurate AR records.
Assist with monthly closing procedures and reporting.
Review and process vendor invoices accurately and timely.
Match purchase orders, packing slips, and invoices when applicable.
Prepare vendor payments and maintain organized AP documentation.
Reconcile vendor statements and resolve payment discrepancies.
Maintain vendor files and ensure compliance with company procedures.
Serve as a professional and customer-facing representative of the company.
Support office operations through filing, document management, and administrative coordination.
Communicate effectively with operations, accounting, and management teams.
Maintain confidentiality and professionalism in all interactions.