Accounting Administrative - Chicago

AIRE Ancient Baths•Chicago, IL

2d•Onsite

About The Position

We are looking for an Accounting Administrative professional to support the day-to-day financial, purchasing and administrative operations of our center. Reporting to the Site Director and working closely with Finance and Operations teams, you will play a key role in ensuring accurate invoicing, reconciliations, purchasing processes, supplier management and administrative reporting. Your contribution will help maintain operational efficiency, compliance and smooth coordination across multiple stakeholders.

Requirements

2+ years of experience in administrative, finance, accounting support, procurement or similar roles.
Experience processing invoices, reconciliations and purchasing activities.
Experience working with multiple stakeholders and external suppliers.
Associate's Degree or Bachelor's Degree in Business Administration, Finance, Accounting or a related field.
English required.
High attention to detail and commitment to accuracy.
Collaborative and service-oriented approach when working with internal teams and suppliers.
Reliable and consistent in managing deadlines, recurring tasks and administrative processes.
Advanced Excel skills and proficiency with Microsoft Office 365.

Nice To Haves

Spanish is a plus.

Responsibilities

Process and submit invoices to Accounting in a timely and accurate manner.
Download, organize and maintain invoice documentation from external platforms.
Support sales reconciliation activities and investigate discrepancies when needed.
Assist with refunds, chargebacks and related administrative processes.
Prepare supporting documentation for financial and tax reporting requirements.
Generate and maintain regular administrative and financial reports.
Create and manage purchase orders following company procedures.
Coordinate purchasing requests and ensure proper follow-up of orders.
Maintain supplier records, documentation and administrative files.
Act as the main point of contact for suppliers regarding invoices, documentation and administrative matters.
Support the smooth execution of purchasing activities while ensuring compliance with internal policies.
Support internal and external audit activities through documentation gathering and sampling exercises.
Maintain organized financial and administrative records.
Ensure the accuracy, completeness and traceability of supporting documentation.
Collaborate with Front Desk and local teams on sales reconciliation processes.
Provide administrative support to the center's daily operations.
Coordinate with Finance, Operations and General Services teams to ensure efficient processes.
Support ad hoc administrative projects and operational needs.