Accounting & Administrative Coordinator

Trenchless Today.•Clifton Park, NY

6d•Onsite

About The Position

Join a Growing Company That Values Organization, Accuracy, and Accountability. At Trenchless Today, we're looking for someone who takes pride in getting the details right. Someone who enjoys creating order, keeping financial records accurate, staying one step ahead, and knowing their work directly contributes to the success of the entire company. If you're dependable, highly organized, naturally proactive, and take ownership of your responsibilities, you'll thrive in this role. This is more than a bookkeeping position. You'll become an important member of our administrative team, helping maintain the financial health and day-to-day organization of a growing company. If you're someone who notices the details others miss, enjoys creating order, and takes ownership of your work, we'd love to meet you.

Requirements

Minimum 2 years of bookkeeping or accounting experience
Experience using QuickBooks Online
Strong understanding of Accounts Payable and Accounts Receivable
Experience performing bank reconciliations
Proficiency with Microsoft Excel and Microsoft Office
Excellent organizational and time management skills
Strong written and verbal communication skills
Ability to quickly learn new software and technology
Highly organized and detail-oriented
Trustworthy and able to maintain confidentiality
Dependable and accountable
Self-motivated with a strong work ethic
Comfortable working independently
Able to prioritize multiple responsibilities
Professional in communication and appearance
Naturally organized and enjoys creating efficient systems
Looking for a long-term career—not just another job

Nice To Haves

Experience with fixed asset tracking
Experience in the construction or service industry
Experience managing inventory or purchasing
Associate's or Bachelor's degree in Accounting, Business, or a related field

Responsibilities

Process Accounts Payable and Accounts Receivable
Enter invoices, bills, receipts, and financial transactions accurately
Complete bank and credit card reconciliations
Assist with month-end closing and financial reporting
Maintain organized and accurate financial records
Prepare reports for management
Assist with journal entries and general ledger maintenance
Maintain records for company vehicles, trailers, equipment, tools, and other assets
Track purchases, sales, warranties, repairs, and disposals
Maintain digital documentation and asset files
Ensure company records remain accurate and up to date
Receive, scan, categorize, and digitally organize receipts and documents
Order office supplies and monitor inventory levels
Coordinate with vendors and internal departments
Support leadership with administrative projects
Assist with improving office procedures and workflows
Help keep daily office operations organized and running efficiently