PHX Accounting Administrative Assistant- Fueling

Swissport International AG•Phoenix, AZ

13d

About The Position

Under limited supervision, the Accounting Administrative Assistant operates computers to input data into files and databases and may undertake more complex tasks when necessary. The role provides administrative support, including handling communications and confidential records, preparing and proofreading documents, organizing meetings and workload, and completing accounting-related tasks such as weekly airline client invoicing and month-end reconciliation.

Requirements

Up to 3 years of experience in a similar position.
High school equivalent.
Excellent verbal and written communication skills.
Professional phone etiquette.
Self-driven with high energy levels.
Organized.

Responsibilities

Answer telephones, screen calls, and take messages from external or internal sources, ensuring callers and visitors are handled promptly and courteously.
Transcribe, type, format, and proofread a wide variety of materials, including correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations, using word processing, presentation, graphics, and spreadsheet software.
Perform other administrative tasks using independent judgment and discretion.
Plan, organize, and schedule workload to complete activities accurately and on time, including preparing documents and presentation materials.
Handle confidential information and maintain the security of records and files.
Draft letters and official information releases.
Arrange and attend meetings; take and distribute minutes.
Invoice airline clients weekly.
Reconcile at month end.
Perform other duties as assigned.