Accounting & Administration Coordinator

First Light Technologies • Victoria, BC

5d

About The Position

This role is responsible for managing the organization's accounts payable and accounts receivable, ensuring accurate financial records, and providing essential administrative support. The coordinator will handle daily financial operations, including invoicing, payment processing, reconciliations, and maintaining vendor and customer records. Additionally, the position involves managing office inventory and supporting the Manager of Finance and Business Operations with various administrative tasks.

Requirements

• 2+ years of experience managing full-cycle accounts payable and accounts receivable in a professional environment
• Post-secondary education in accounting, business administration, or equivalent experience
• Technical proficiency in accounting systems, preferably NetSuite or a similar enterprise-level accounting software, with a focus on maintaining clean data and accurate records
• A high level of proficiency in Microsoft Excel
• Strong communication and interpersonal skills for serving as the primary point of contact with suppliers and customers
• Financial literacy and an understanding of basic accounting principles, bank reconciliations, etc.
• Exceptional organizational skills with the ability to meet strict deadlines

Nice To Haves

• Comfortable wearing multiple hats and supporting cross-functional administrative work

Responsibilities

• Manage the organization’s accounts payable, including entering bills into the accounting system and serving as the primary contact for suppliers regarding payment information
• Prepare and execute semi-monthly payment runs
• Maintain accurate vendor records in NetSuite
• Manage the organization’s accounts receivable, including invoicing
• Monitor the aging of AR and proactively reach out to customers with overdue balances to ensure steady cash flow
• Post daily customer payments in the accounting and CRM systems
• Perform monthly bank and credit card reconciliations
• Maintain the general ledger for account and department coding accuracy
• Maintain accurate bank records in NetSuite
• Manage petty cash for the organization
• Provide documentation and support during year-end and tax preparation
• Monitor office inventory and order stationery, supplies, and equipment as needed
• Assist the Manager of Finance and Business Operations with other administrative tasks as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree