Accountant

University of Redlands•Redlands, CA

5h•Onsite

About The Position

The Accountant provides oversight and management of the workflow in the areas of Accounting, Cashiering and Accounts Payable. Monitors and analyzes all bank accounts for accuracy and applies knowledge of the University general ledger system to ensure proper application of general ledger account codes and University policies and procedures. The Accountant also troubleshoots cash and accounting issues requiring research and/or analysis and determines an appropriate resolution of all such issues, and is responsible for periodic account and online payment system reconciliations. Reporting to the Accounting Manager, this position ensures duties and responsibilities are carried out with an awareness of the impact to the general ledger (GL) and in accordance with university policies and procedures.

Requirements

Associate degree in accounting, business administration, finance, or a closely related field.
Three years progressively responsible professional experience in accounting, accounts payable, bookkeeping, banking/cashiering or related experience including experience using Microsoft Office.
Must possess knowledge of generally accepted accounting principles.
Proficiency in Microsoft Office software including Excel, Word, PowerPoint, and Outlook.

Nice To Haves

Bachelor's degree with a major in accounting, business administration, finance, or a closely related field.
Proficiency with spreadsheets, technical support, expense management, and word processing software applications preferred.
Knowledge of finance, accounting, budgeting, and cost control.
Knowledge of accounts payable procedures including processing petty cash and expense reimbursements with understanding of mileage rates and sales/use tax procedures.
Knowledge of applicable federal and state laws and regulations.
Work independently and exercise independent judgement with minimal supervision in a fast-paced environment with changing priorities.
Prepare accurate reports, data entries, and files.
Communicate effectively and follow instructions, both verbally and in writing.
Possess excellent technical, analytical, and problem-solving skills.
Aptitude to learn new and evolving technology and recommend ways to improve position’s efficiency.
Excellent technical, analytical, and problem-solving skills.
Excellent organizational skills.
Ability to operate standard office equipment such as 10-key calculator by touch.
Ability to recommend appropriate courses of action within established guidelines.
Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives.
Ability to exercise discretion and work with confidentiality.
Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.

Responsibilities

Queries multiple online payment portals to retrieve cash receipt activity, communicating with appropriate department and assisting in determining appropriate GL account as needed.
Periodically processes check stop-payment requests on lost and stale dated checks.
Prepares account reconciliations, including but not limited to; multiple cash accounts, online payment activity clearing accounts, transfer accounts, direct loan accounts, and student aid accounts, for review by the Accounting Manager.
Manages reconciliation and analysis of all online payment systems, researching discrepancies and resolving issues.
Exercises judgement and applies knowledge of University general ledger and policies and procedures to review and prepare approved adjusting journal entries for data entry into the University’s general ledger.
Receives corrections, review, and prepare for data entry, approved adjusting journal entries from various University departments.
Receives approved budget adjustments from Budget team, prepare for data entry into University’s general ledger.
Receives and validates recurring and periodic adjusting and chargeback journal entries from University departments.
Manually enters and posts approved adjusting journal entries, budget adjustments and chargeback journal entries into University’s general ledger.
Determines sufficiency of approvals and backup relative to journal entry/correction/budget entry documentation according to University policies and procedures.
Audits and reviews activity and deposits from Colleague Advancement system and prepare for posting to University’s general ledger.
Receives notifications of receipt of stock gifts into University brokerage accounts and communicate information to University Advancement office.
Calculates gains/losses on sales of stock gifts and create appropriate adjusting journal entry for University general ledger.
Provides back-up and support for Accounting Manager, Accounts Payable Coordinator, Accounting Assistant and Cashier, as needed.
Cross-trains and understands desk procedures and departmental policies for the Cashier, Accounts Payable Coordinator, and Accounting Assistant positions.
Performs other related duties and special projects as assigned.