Accountant - Finance Activity Funds

Ector County Independent School District•Odessa, TX

About The Position

Manage and oversee the District's student and campus activity fund accounting functions. Ensure compliance with Board policy, district procedures, Texas Education Agency requirements, and sound accounting practices. Perform financial monitoring, bank reconciliations, campus audits, reporting, training, and support activities to safeguard District assets and ensure accurate financial records. The position supervises, trains, and evaluates the Student Activity Clerk, and provides guidance to campus administrators, secretaries, sponsors, and other staff on activity fund accounting and internal controls. Duties include periodic campus audits and financial reviews, documenting findings and following up on corrective actions, and maintaining procedures, forms, and training materials. The role reports to the Assistant Director of Finance. It requires occasional district and statewide travel, occasional prolonged or irregular hours, and off-site shared holiday banking and investing responsibilities.

Requirements

Bachelor's degree.
Three years of accounting, auditing, governmental accounting, school finance, or related experience.
Working knowledge of governmental accounting principles and financial reporting.
Knowledge of school district laws, regulations, policies, and best practices.
Knowledge of auditing principles, internal controls, and cash management procedures.
Ability to analyze financial information and identify discrepancies.
Ability to prepare, review, and interpret financial reports.
Spreadsheet, database, and accounting software skills.
Effective organizational, communication, customer service, and interpersonal skills.
Ability to develop and implement procedures and training materials.
Ability to work independently and manage multiple priorities.
Ability to maintain confidentiality and exercise sound professional judgment.

Responsibilities

Manage and monitor Student Activity and Campus Activity Fund accounting to ensure accurate records and compliance with District policies and procedures.
Review receipts, deposits, disbursements, transfers, journal entries, and account balances for accuracy, documentation, and compliance.
Perform monthly bank reconciliations, research discrepancies and outstanding items, and assist with month-end and year-end closing activities.
Prepare and review financial reports, sales tax reporting, audit schedules, and other activity fund accounting records.
Provide guidance and technical assistance to campus administrators, secretaries, sponsors, and other staff regarding activity fund accounting, procedures, and internal controls.
Develop and provide activity fund training and maintain related procedures, forms, and instructional materials.
Assist campuses in researching and resolving accounting discrepancies and promote consistent activity fund practices throughout the District.
Conduct periodic on-site and remote audits and financial reviews of campus activity funds, including reviews of cash handling, documentation, internal controls, and compliance.
Travel to District campuses as needed to review financial records, cash handling practices, supporting documentation, and internal controls.
Document and communicate audit findings, recommend corrective actions, and follow up with campuses to ensure issues are resolved.
Assist in developing and maintaining procedures and internal controls that safeguard activity fund assets and promote consistent practices throughout the District.
Supervise, train, and evaluate the Student Activity Clerk; provide guidance and support for accurate and timely completion of responsibilities.
Identify training needs and support staff professional growth and development.
Supervise and evaluate the performance of staff.