Funds Manager/Accountant
About The Position
The Illinois Office of the Comptroller is seeking a Funds Manager/Accountant for its Pre-Need Licensing and Certification Enforcement (PLACE) division. Under the direction of the Director, the position performs fiscal oversight activities related to audits, inspections, annual reports, and licensing. It reviews, analyzes, and processes financial information submitted by PLACE licensees and ensures accurate, timely entry of fiscal data into the PLACE System. The role works with information from cemeteries, crematories, and funeral homes, including verifying that consumer dollars collected are properly placed in trusts. The position also supports financial reporting, database maintenance, reconciliations, budgeting, fee-imposition reporting, and debt collection. It is based at the Comptroller’s Chicago headquarters, with a hybrid schedule of three to five days per week in the office depending on operational needs. The listed schedule is Monday through Friday, 7.5 hours per day and 37.5 hours per week.
Requirements
- Bachelor’s degree in accounting, business, or public administration accounting.
- Two to three years of progressively responsible administrative accounting experience in a public or business organization.
- Knowledge of governmental accounting or auditing, especially financial reporting.
- Knowledge of public and business administration principles and practices.
- Ability to prepare clear and accurate financial statements and reports.
- Ability to plan, prioritize, and manage complex projects from conception to conclusion, including identifying and resolving problems to ensure accuracy and timelines.
- Ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
- Knowledge of laws, administrative rules, regulations, and policies governing the Office of the Comptroller.
- Ability to develop and maintain satisfactory working relationships with employees, other state agency representatives, and the general public.
- Working knowledge of personal computers, database management, and financial software.
Responsibilities
- Review, analyze, enter, and process financial information submitted by PLACE licensees, ensuring timely and accurate processing and proper placement of consumer dollars in trusts.
- Communicate daily with PLACE staff and licensees to support accurate processing and compliance.
- Assist with preparing monthly and quarterly financial and activity reports for the Illinois Office of the Comptroller.
- Develop and maintain databases to monitor and reconcile accounts payable, accounts receivable, and other PLACE fiscal transactions.
- Assist with financial reporting for the Financial Reporting Department and Internal Audit Department, and for inclusion in the Agency’s GAAP Reporting.
- Perform monthly reconciliations of receipt and expenditure transactions, including tracking audits, inspections, and licensing fees.
- Prepare monthly and annual budget reports tracking expenditures and provide expenditure projections for the division.
- Assist with preparing the Annual Fee Imposition Reporting for the Office of the Comptroller.
- Support the division’s debt collection process by determining appropriate collection methods and preparing required documentation.
Benefits
- Health insurance coverage options through the State of Illinois Group Insurance program.
- Dental insurance coverage options through the State of Illinois Group Insurance program.
- Vision insurance coverage options through the State of Illinois Group Insurance program.
- Life insurance coverage options through the State of Illinois Group Insurance program.
- 12 paid sick days accrued annually.
- A minimum of 12 paid vacation days annually.
- 4 paid personal days annually.
- 14 paid state holidays, prorated based on start date.
- Retirement packages are mentioned among the State of Illinois benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
