Funds Manager/Accountant

State of Illinois•Chicago, IL

20h•Hybrid

About The Position

The Illinois Office of the Comptroller is hiring a Funds Manager/Accountant for the Pre-Need Licensing and Certification Enforcement (PLACE) Department. Under the direction of the Director, the position provides fiscal oversight for transactions related to audits, inspections, annual reports, and licensing. It reviews, analyzes, and processes financial information submitted by PLACE licensees and ensures accurate and timely entry of fiscal data into the PLACE System. Licensees include cemeteries, crematories, and funeral homes. The role also supports financial reporting, account reconciliations, budgeting, fee imposition reporting, and debt collection for the division. The Illinois Office of the Comptroller maintains the state’s central fiscal accounts and orders payments into and out of appropriate funds. The office processes more than 16 million transactions annually and works to ensure state payments comply with law. It also provides fiscal information to policymakers and pursues improvements in public service and financial transparency.

Requirements

Bachelor’s degree in accounting, business or public administration accounting.
Two to three years of progressively responsible administrative accounting experience in a public or business organization.
Knowledge of governmental accounting or auditing, especially financial reporting.
Knowledge of public and business administration principles and practices.
Ability to prepare clear and accurate financial statements and reports.
Ability to plan and prioritize complex projects, manage them from conception to conclusion, and identify and resolve problems to ensure accuracy and timeliness.
Ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
Knowledge of laws, administrative rules, regulations, and policies governing the Office of the Comptroller.
Ability to develop and maintain satisfactory working relationships with employees, other state agency representatives, and the general public.
Working knowledge of personal computers, database management, and financial software.

Responsibilities

Review, analyze, enter, and process financial information received from PLACE licensees, ensuring consumer funds collected are properly placed in trusts.
Communicate daily with PLACE staff and licensees to ensure accurate processing and compliance.
Assist with preparation of monthly and quarterly financial and activity reports for the Illinois Office of the Comptroller.
Develop and maintain databases to monitor and reconcile accounts payable, accounts receivable, and other PLACE fiscal transactions.
Assist with financial reporting for the Financial Reporting Department and Internal Audit Department and for inclusion in the agency’s GAAP reporting.
Perform monthly reconciliations of receipt and expenditure transactions, including tracking audits, inspections, and licensing fees.
Prepare monthly and annual budget reports tracking expenditures and providing expenditure projections for the division.
Assist with the Office of the Comptroller’s Annual Fee Imposition Reporting.
Support the division’s debt collection process by determining appropriate collection methods and preparing required documentation.