08547 - Accountant Sr AR

Virginia Department of Transportation•Richmond, VA

4h•$64,750 - $105,219

About The Position

Administer, manage, and maintain statewide accounts receivable programs to ensure VDOT compliance and accountability with Department of Accounts requirements, including GAAP and GASB 34. Record, report, bill, and collect outstanding project receivables and other debts owed to VDOT, and monitor reimbursement of eligible expenditures posted in the Cardinal financial system. The role maintains accounts receivable procedures in accordance with Commonwealth Accounting Policies and Procedures; processes project billing agreements and bills; reviews project expenditures, performance, and billing timelines; and investigates billing issues. It serves as a lead contact for billing questions, represents the Fiscal Division in agency-wide trainings and meetings, and provides guidance to VDOT divisions and districts. The position prepares requested financial analyses and reports, monitors project billing closeouts, deactivates contract agreements in Cardinal, resolves system errors, and reconciles receipts and postings. It also provides technical accounting assistance, researches financial data and statements, recommends accounting procedures, and responds to inquiries accurately and promptly. VDOT employees must abide by VDOT's Code of Ethics and the Commonwealth's Standards of Conduct. The position requires pre-employment screenings, which may include a fingerprint-based criminal history check, DMV record check, work history verification, references, a pre-employment physical, and a drug screen.

Requirements

Ability to communicate effectively orally and in writing.
Ability to manage time effectively, prioritize work, and handle multiple assignments and priorities.
Ability to perform in-depth financial reconciliations, journal entries, and other transactions.
Ability to prepare financial and statistical reports and financial management reports, including reconciliation and expenditure reports using a reporting program.
Ability to research, investigate, analyze, reconcile, and evaluate financial data in compliance with applicable accounting directives and procedures.
Ability to collect and analyze data and prepare reports and statements covering accounting, legal, and financial areas.
Ability to perform complex and detailed cost analysis.
Ability to read, interpret, apply, and evaluate compliance with federal, state, and local laws, rules, and regulations.
Ability to develop and maintain effective working and interpersonal relationships with divisions and customers.
Ability to serve as a resource to staff in areas of special expertise and to work independently and as a team member within established guidelines, policies, and procedures.
Knowledge of Generally Accepted Accounting Principles (GAAP) as applied to governmental organizations.
Knowledge of state, federal, and agency policies and procedures regarding applicable internal controls.
Knowledge of office practices and procedures, filing systems, coding structures, and accounting-record maintenance requirements and procedures.
Skill in communicating effectively orally and in writing and completing assignments accurately with attention to detail.
Skill in using computers, MS Office products, automated financial management software, and automated financial and collection systems.

Nice To Haves

Training, experience, or education in Accounting, Finance, Business Administration, or a related field.
Ability to interpret contracts.
Experience in financial analysis, grant and fund accounting, and financial management.

Responsibilities

Maintain accounts receivable procedures in accordance with Commonwealth Accounting Policies and Procedures.
Process receivables, including receiving agreements from outside parties to initiate or update federal and non-federal project billings in Cardinal.
Review, validate, and send bills for payment for federal or non-federal projects.
Review project expenditures and performance for accurate amounts and timelines, and research billing issues.
Serve as the lead point of contact for billing questions and represent the Fiscal Division at agency-wide trainings, task forces, and meetings concerning contract billing.
Facilitate resolution of billing issues and provide guidance to VDOT divisions and districts.
Prepare requested special reports and analyses; review and analyze financial data; and deliver accurate reports and statements by their deadlines.
Perform and document ad hoc analyses of business processes, complex financial data, issues, and problems to support fiscal operations; identify and communicate procedures to improve efficiency and effectiveness.
Monitor project billing closeouts, troubleshoot outstanding issues, perform closeout and quality reviews, and deactivate contract agreements in Cardinal.
Work with Cardinal and other IT system resources to troubleshoot and resolve issues and system errors.
Reconcile funds to ensure they are received and posted correctly in Cardinal; make correcting adjustments to project agreements; and follow up to ensure payment is received or a refund is issued.
Provide technical accounting assistance and guidance to VDOT divisions and districts; maintain contacts with external entities; research financial data and statements; recommend and develop accounting procedures; and respond to inquiries accurately and promptly.