Accountant III (Accounts Payable)

Commonwealth of Massachusetts•Boston, MA

14h•Onsite

About The Position

Under the direction of the Accounts Payable Supervisor, the incumbent is responsible for the accurate and timely payment processing of all goods and services using the MOSAIC Accounting and Reporting System as mandated to and by the agency. While adhering to the Commonwealth’s and Agency’s policies and procedures when processing vendor payments for goods and services, duties include, but are not limited to: Facilitating the vendor payment process to comply with the Commonwealth's Bill Paying, Late Payment, and Prompt Pay Discount Policies. Processing and monitoring requests for payment from various departments and units of the agency to meet each agency's specific goals and objectives in accordance with State Rules and Regulations. Prepare payment for goods and services in accordance with State Rules and Regulations. Resolving discrepancies and vendor payment inquiries using MOSAIC research, reports, and discussion with internal and external customers as appropriate. Reconciles Accounts Payable documents, invoices, service contracts, records, transactions, and statements to ensure conformance with established standards. Works across teams with agency personnel and vendors by telephone, in writing with electronic communication, or in person to resolve accounting discrepancies. Providing technical assistance to staff, management and vendors identifying invoice files in HELD, REJECT or PEND status; generating ad hoc systems reports; retrieving data and generating reports using our internal database. Provides technical assistance to employees, Vendors, Department Heads to ensure compliance with agency laws, rules, and regulations. Analyzing billing, payment and spending patterns in targeted areas and recommends changes to increase efficiency and accuracy, notifying supervisor of issues and findings while coordinating efforts of appropriate personnel to resolve problems. Maintains systematic files of payments and associated correspondence using SharePoint.

Requirements

Understanding of the principles and practices of accounting including terminology.
Knowledge of the methods of general report writing.
Analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
Read and interpret documents such as financial reports, accounts and ledgers.
Understand, apply and explain the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
Perform mathematical calculations using formula to solve accounting problems.
Can follow oral and written instructions.
Ability to gather information by examining records and documents and through questioning individuals.
Maintain accurate records.
Prepare general and financial reports.
Write concisely to express thoughts clearly and to develop ideas in logical sequence.
Communicate effectively in oral expression.
Exercise sound judgement.
Ability to exercise discretion in handling confidential information.
Deal tactfully with others.
Establish and maintain harmonious working relationships with others.
Ability to work independently.
Work in a team setting.
Ability to give written and oral instructions in a precise, understandable manner.

Nice To Haves

Knowledge of state contract system and state forms and procedures.
Comprehension of proper telephone procedures for making and receiving calls.
Knowledge of MOSAIC computer system.
Knowledge of Microsoft Office software and various database technology.

Responsibilities

Facilitate the vendor payment process to comply with the Commonwealth's Bill Paying, Late Payment, and Prompt Pay Discount Policies.
Process and monitor requests for payment from various departments and units of the agency to meet each agency's specific goals and objectives in accordance with State Rules and Regulations.
Prepare payment for goods and services in accordance with State Rules and Regulations.
Resolve discrepancies and vendor payment inquiries using MOSAIC research, reports, and discussion with internal and external customers as appropriate.
Reconcile Accounts Payable documents, invoices, service contracts, records, transactions, and statements to ensure conformance with established standards.
Work across teams with agency personnel and vendors by telephone, in writing with electronic communication, or in person to resolve accounting discrepancies.
Provide technical assistance to staff, management and vendors identifying invoice files in HELD, REJECT or PEND status; generating ad hoc systems reports; retrieving data and generating reports using our internal database.
Provide technical assistance to employees, Vendors, Department Heads to ensure compliance with agency laws, rules, and regulations.
Analyze billing, payment and spending patterns in targeted areas and recommends changes to increase efficiency and accuracy, notifying supervisor of issues and findings while coordinating efforts of appropriate personnel to resolve problems.
Maintain systematic files of payments and associated correspondence using SharePoint.