Accountant II, Fiscal Department, Grants and Contract Management

CAMBA•New York, NY

1d•$80,000 - $94,999•Onsite

About The Position

The Accountant II serves as the primary Fiscal Administrator for an assigned portfolio of high-profile and/or complex grants and contracts, managing fiscal requirements throughout each contract’s lifecycle. The role develops and maintains a thorough understanding of the fiscal, billing, reporting, compliance, and closeout requirements for assigned contracts; prepares and submits funder-required invoices, vouchers, financial reports, and supporting documentation; and monitors financial activity to identify risks, variances, and potential under- or over-utilization. The position conducts financial analysis, investigates discrepancies, prepares journal entries and other fiscal adjustments, reviews transaction components for accuracy and compliance, and supports budget modifications. It also manages billing issues and receivables, coordinates contract closeouts, and provides documentation for audits, monitoring, and funder requests. The Accountant II communicates with program leadership, funders, and Fiscal teams, reviews CAMBA financial records and tracking tools, escalates time-sensitive issues, performs quality assurance, and provides technical guidance to less experienced Fiscal Administrators. The role may also generate M/WBE or other fiscal reports for assigned contracts and performs other duties as assigned.

Requirements

Bachelor’s degree (B.A. or B.S.) in Accounting, Finance, Business Administration, or a related field; equivalent directly relevant experience may be considered.
At least five years of relevant fiscal, accounting, grants and contracts, or financial management experience, including independently managing a portfolio of grants and/or contracts.
Demonstrated experience managing complex billing, budget monitoring, financial reconciliation, variance analysis, and contract closeout activities.
Strong analytical and problem-solving skills, including identifying fiscal risks, investigating discrepancies, evaluating information, and recommending solutions.
Ability to read and interpret contracts, budgets, financial reports, funder guidance, and other fiscal documentation and apply requirements accurately.
Advanced Microsoft Excel skills and experience using accounting, budgeting, grants management, and/or financial systems.
Excellent written and verbal communication skills, including the ability to communicate fiscal information clearly to program leadership, internal departments, funders, auditors, and other stakeholders.
Ability to work independently, exercise sound judgment, manage competing priorities, and meet multiple internal and external deadlines.
Ability to provide technical guidance, review fiscal work for quality and accuracy, and support the development of less experienced staff.

Nice To Haves

Experience with nonprofit accounting and government-funded grants and contracts.
Experience managing high-profile, high-dollar, and/or complex city, state, federal, or privately funded contracts.
Experience with Sage Intacct, MIP, PASSPort, or similar accounting and grants management systems.

Responsibilities

Serve as the primary Fiscal Administrator for an assigned portfolio of high-profile and/or complex grants and contracts, managing fiscal requirements throughout the contract lifecycle.
Develop and maintain an understanding of fiscal, billing, reporting, compliance, and closeout requirements for each assigned contract.
Prepare and submit accurate and timely funder-required invoices, vouchers, financial reports, and supporting documentation.
Review contracts, budgets, amendments, and related documents to identify fiscal requirements, funding restrictions, billing terms, and reporting obligations.
Monitor revenue, expenditures, receivables, budget utilization, and spending trends; identify fiscal risks, variances, and potential under- or over-utilization.
Conduct financial and variance analysis, investigate discrepancies, and develop or recommend corrective actions.
Prepare journal entries and other fiscal adjustments, ensuring transactions are supported and accurately recorded.
Review and approve fiscal components of purchase requisitions, payment requests, personnel allocations, and other transactions for completeness, accuracy, budget availability, and compliance.
Recommend and support budget modifications based on spending patterns, program needs, contract requirements, and available funding.
Manage complex billing issues, rejected invoices, payment discrepancies, and outstanding receivables; coordinate resolution with funders and internal departments.
Coordinate fiscal aspects of contract closeouts, including final billing, reconciliations, outstanding receivables, required adjustments, and closeout documentation.
Provide fiscal documentation and support for audits, post-payment reviews, monitoring reviews, and other funder or internal requests; assist with resolving findings or follow-up items.
Communicate with program leadership, funders, and Fiscal teams about fiscal requirements, billing matters, budget issues, and other matters affecting assigned contracts.
Review financial information in CAMBA systems and tracking tools, reconcile discrepancies, and ensure records accurately reflect contract status.
Monitor high-risk or time-sensitive fiscal matters and escalate issues that may affect reimbursement, compliance, contract utilization, or funder deadlines.
Perform higher-level quality assurance reviews of fiscal work, reports, billing documentation, and tracking information.
Provide technical guidance and support to less experienced Fiscal Administrators and contribute to process improvement, standardization, and knowledge sharing.
Generate required M/WBE or other fiscal reports for assigned contracts, as applicable.
Follow Federal, State, City, funder, and CAMBA policies.
Perform other duties as assigned.