Accountant - Accounts Payable

ServiceSource, Inc. • Oakton, VA

1d • Onsite

About The Position

The Accountant, Accounts Payable is responsible for supporting the entire payables cycle, from invoice processing and payment runs to reconciling the accounts payable subledger with the general ledger and assisting with month-end accruals and journal entries. This role maintains vendor master data, handles annual 1099 compliance, and serves as the primary contact for vendor inquiries and payment discrepancies. It also produces routine and ad-hoc reports to support finance and operations, participates in audit activities by preparing schedules and documentation, and collaborates with various departments to streamline processes. This position will help to serve as the subject matter expert related to Workday for the Accounts Payable module, and will support several initiatives to enhance processing efficiency.

Requirements

• Minimum of 2 – 5 years of hands-on accounts payable or general accounting experience required.
• Proficiency with ERP or accounting systems (e.g., Workday, Oracle, SAP) and strong Microsoft Excel skills.
• Solid understanding of month-end close processes, and accrual accounting.
• Experience processing high-volume invoices (over 3,000 monthly), performing vendor statement reconciliations, and managing payment runs (ACH, check, wire).
• Familiarity with 1099 reporting requirements, W-9 collection, and audit support.
• Exceptional attention to detail, with the ability to identify discrepancies and resolve issues promptly.
• Strong organizational and time-management skills, able to prioritize multiple tasks and meet tight deadlines.
• Excellent verbal and written communication skills, comfortable interacting with vendors and internal stakeholders.
• Demonstrated ability to work both independently and collaboratively in a team environment.
• Proven problem-solving mindset, with a continuous-improvement approach to processes and controls.
• Commitment to maintaining confidentiality and adhering to company policies and regulatory requirements.
• A well organized and self-directed individual who is a team player.
• An intelligent and articulate individual who can relate to people at all levels of an organization.
• Strong math skills and a general knowledge of basic accounting principles.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability to operate a variety of automated and standard office equipment.

Nice To Haves

• Candidates with proven experience processing 3,000+ invoices and utilizing Workday are highly encouraged to apply
• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Workday experience preferred.

Responsibilities

• Process and code vendor invoices, expense reports, and corporate-card transactions from receipt through payment, ensuring accuracy, proper approvals, and timely disbursement.
• Maintain the accounts payable subledger and perform regular vendor statement reconciliations, research and resolve discrepancies, and support month-end close activities by preparing accruals and journal entries.
• Execute payment runs (ACH, check, wire), monitor cash-flow impacts, and collaborate with treasury or finance partners on payment scheduling and working-capital optimization.
• Administer 1099 compliance, including W-9 collection, annual filings, and audit preparation; maintain all accounts payable documentation in accordance with company retention policies.
• Serve as the primary point of contact for vendor inquiries providing status updates, negotiate solutions, and escalating complex issues to management as needed.
• Produce routine and ad-hoc AP analyses (aging reports, discount capture, spend summaries) to support finance leadership and continuous process improvements.
• Coordinate incoming and outgoing mail related to payables, ensure accurate coding of postage, and manage electronic invoice archiving and retrieval.
• Contribute to system and workflow enhancements and process-improvements for the accounts payable team.
• Execute full-cycle accounts payable processing from invoice receipt and coding through approval and payment (ACH, check, online transfers) including specialized payments (utilities, insurance premiums, union dues, retirement contributions).
• Maintain and reconcile vendor master data and statements monthly; investigate and resolve discrepancies to ensure vendors are paid accurately and on time.
• Support internal teams by providing invoice documentation (e.g., VA Power to AR for billing, insurance and payroll checks to Benefits) and coordinating employee travel arrangements, corporate‐card authorizations, and related expense reimbursements.
• Prepare and post month-end close activities for accounts payable including accruals, journal entries, and reconciliation of sub-ledger to the general ledger; assist with audit schedules and year-end 1099 compliance.
• Develop and update standard operating procedures and process documentation; cross-train and back-up accounts payable team members to maintain seamless coverage during absences.
• Exercise of discretion and independent judgment with respect to matters of significance including: (1) Presenting strategic recommendations to leadership, (2) Authorizing exceptions to standard processes, and (3) Implementing process improvements that affect operations.

Benefits

• Health coverage for you and your family through Medical, Dental, and Vision plans.
• Financial protection with 100% company paid Disability, Life, Accidental Death & Dismemberment insurance.
• A 403(b)-Retirement plan in which the company matches dollar for dollar on a generous percentage matching up to 3% of your contribution.
• Tax advantages through Flexible Spending and Health Savings accounts that allow you to pay for specific healthcare and dependent care expenses with pre-tax dollars.
• An Employee Assistance Program, Wellness Program, and Tuition Assistance.
• A generous paid time-off program in which the benefits increase based on your tenure with the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level