Accounts Payable Accountant

Maine State Housing Authority•Augusta, ME

5d•Onsite

About The Position

The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency. This role involves administering and maintaining automated accounts payable systems, auditing invoices, processing employee expense reports, and performing monthly closings and reconciliations. Additionally, the position handles cash receipts, prepares bank deposits, and maintains W-9 and 1099 files. The Accounts Payable Accountant also prepares documentation for external audits and serves as a backup for other accountants. Responsibilities include developing a Procedures Manual, participating in New Employee Orientation, and preparing the annual Abandoned Property Report.

Requirements

Education in Accounting, Business, Finance
Two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.
Strong organizational and analytical skills.
Strong written and oral communication skills.
Ability to work effectively with others.
Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis.
Proficiency in a variety of information systems and accounting software.

Nice To Haves

Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred.

Responsibilities

Performs and manages accounts payable and disbursement functions, including administering and maintaining automated accounts payable system.
Audits invoices and billing statements for propriety and accuracy.
Ensures purchase orders and payment requisitions are properly prepared and authorized.
Reviews and processes employee expense reports.
Performs monthly accounts payable closings and reconciles Accounts Payable at Month end.
Maintains files of paid invoices and investigates and problem solves Accounts Payable payment issues.
Sets up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO's.
Performs cash receipts functions, accounting for all general cash receipts.
Prepares and handles bank deposits.
Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads activity to GL on a monthly basis.
Creates a daily cash voucher of all checks received into the building, distributing them to the appropriate department once documented.
Prepares and maintains W-9 and 1099 files, including collecting W-9 forms, scanning them into DocuWare, and preparing and filing annual 1099 tax forms.
Assists in verifying TIN of new vendors utilizing the IRS TIN matching service.
Prepares various schedules, work papers, and documentation for external audits.
Prepares audit documentation in accordance with external auditor's "Prepared by Client List."
Responds to questions and provides other documentation as requested.
Serves as a backup and support for other Accountants.
Develops and maintains Procedures Manual.
Participates in New Employee Orientation Programs.
Prepares and submits annual Abandoned Property Report.
Other duties as assigned.