Accountant 1

State of Louisiana•Baton Rouge, LA

About The Position

Southern University and A&M College is seeking an Accountant 1 to support travel-related accounting and financial operations. The role serves as a Corporate Billed Account (CBA) cardholder and is responsible for auditing and approving travel documentation, maintaining CBA records, reconciling transactions, and processing related accounting entries. It also coordinates travel arrangements and supports travelers, hotels, airlines, car rental agencies, state travel agents, and the Division of Administration. The position reviews travel reimbursements, advances, mileage claims, and special meal requests for accuracy and compliance with State and University policies. It maintains travel documentation, clears the travel suspense account, processes journal vouchers, and coordinates payroll deductions and departmental invoices as needed. The role also reviews travel-card requests with an Accountant 2 and prepares quarterly mileage reports. The appointment is probational. The starting salary is $19.30 per hour. A criminal background check and reference verification are required.

Requirements

Meet at least one of the following qualifications: three years of experience in accounting, auditing, financial operations, payroll, or banking; six years of full-time experience in any field plus 24 semester hours in accounting; a bachelor's degree plus 24 semester hours in accounting; a bachelor's degree in accounting, finance, business administration, management, economics, or statistics; an advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; or a Certified Public Accountant (CPA) license.
For the six-year full-time work experience pathway, every 30 semester hours earned from an accredited college or university count as one year of experience, up to 120 semester hours and four years of substitution.
Complete the electronic application with relevant, detailed education and experience information; resumes are not accepted in place of the education and experience sections.
Pass a criminal background check and reference verification.

Responsibilities

Audit and approve travel documentation, including airfare, lodging, rental, and registration requests, for compliance with Office of State Travel and University policies before payment.
Maintain documentation related to payment of the CBA account.
Prepare the CBA schedule, reconcile CBA transactions to the monthly Bank of America statement, and journalize charges.
Coordinate travel arrangements and serve as a liaison between travelers and hotels, airlines, car rental agencies, state travel agents, and the Division of Administration.
Provide hotels and airlines with information needed to complete traveler reservations and payments.
Scan and upload required documentation into the Bank of America Works system and review traveler documents for accuracy, completeness, and compliance.
Audit travel reimbursements and advances for the Baton Rouge Campus and Board and System before requesting check processing.
Reconcile the travel suspense account monthly, ensuring transactions are charged to the proper general ledger accounts and the account is zeroed.
Submit payroll deduction information for travelers with outstanding balances and create departmental invoices for funds owed to travelers by the University.
Process journal vouchers for travel reimbursements, advances, reconciliations, suspense clearing, deductions, receipts, and adjusting entries.
Audit special meal requests for State and University compliance before processing.
Work with Accountant 2 to review travel-card (T-Card) requests for signatures and financial compliance before processing.
Maintain a filing system for travel documents, including CBA transactions, advance requests, reimbursement requests, and journal vouchers.
Reconcile employee mileage submissions monthly and approve mileage reimbursement requests from Board of Directors and SUBR employees.
Prepare quarterly mileage reports tracking funds paid and mileage driven for SUBR and Board and System.