Account Specialist

Abacus • Hayward, CA

2d

About The Position

The Account Specialist is a para-professional classification in the Finance Department that provides a wide variety of fiscal and statistical data and control support functions under general supervision. The role performs accounting support functions, as distinguished from the professional accounting tasks performed by an Accountant, and receives direction and supervision from the Finance Director and/or Accountant.

The position maintains accounts receivable, accounts payable, and related financial records; prepares journal entries and accounting system input documents; processes payroll and purchase orders; and supports financial reporting and transaction review. It also responds to questions about accounts and payment procedures, coordinates with staff and outside parties to resolve discrepancies, and completes required training and associated examinations.

Requirements

• Possession of a California Driver's License.
• Any combination of education and experience that would likely provide the required knowledge and abilities.
• For Housing Authority internal candidates: two years in the Administrative Clerk classification in Housing Authority service and demonstrated knowledge of elementary accounting principles.
• Education equivalent to completion of the twelfth grade and one year of college-level elementary accounting courses, plus two years of increasingly responsible experience administering accounts and compiling fiscal or statistical data and controls.
• Knowledge of financial record-keeping principles and practices, English grammar and punctuation, elementary accounting principles and methods, customer service, data-entry methods, and basic mathematics.
• Ability to communicate effectively orally and in writing; understand and follow complex directions; use independent judgment in carrying out financial-record instructions; maintain accurate records and prepare financial reports; interact effectively with business contacts and staff; complete required training and examinations; and maintain attention to detail.
• Maintain a driving record acceptable to the Housing Authority's insurance carrier.
• Ability to meet the physical demands of the position, including workplace mobility, computer operation, reading and writing, and communication with the public and coworkers.
• Regular attendance and ability to handle stressful situations.

Responsibilities

• Maintain accounts receivable, accounts payable, and related financial records.
• Prepare journal entries and other accounting system input documents.
• Determine appropriate assignment categories for expenditures, revenue, and general ledger transactions.
• Prepare and process payroll, including auditing timesheets and posting accurate pay codes, hours worked, and benefits.
• Process purchase orders, assign accounting codes, and verify invoices before initiating payments and disbursements.
• Complete required training courses and pass associated exams.
• Consult with bank personnel, contractors, vendors, and others to gather information and resolve imbalances and discrepancies.
• Prepare and maintain statistical and financial data for governmental and internal reports.
• Answer questions regarding accounts receivable procedures, rent collections, Section 8 contract payments, accounts payable, and vendor payments.
• Review daily transaction reports.
• Coordinate assigned activities with other staff.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED