Account Payable/Account Receivable Specialist

Nashoba Regional School District•Bolton, MA

3d•Onsite

About The Position

This position reports directly to the Assistant Superintendent of Finance, Operations, and Safety and is a member of the Business Office. The position requires a detail-oriented and collaborative administrative and accounting professional with experience supporting financial operations, accounts payable and receivable processes, and organizational efficiency in fast-paced environments. Proficient in accounting systems including Infinite Visions and QuickBooks, as well as Microsoft Excel, Google Sheets, Google Workspace, and Microsoft Office applications. Demonstrated ability to manage multiple priorities simultaneously while maintaining accuracy, professionalism, and strong attention to detail. Nashoba Regional School District employs educators without regard to age, physical, mental or psychiatric disability, genetics, race, religion, sex, sexual orientation, gender identity, marital status, national origin, or military status. NRSD welcomes employees with diverse racial, cultural, religious, class, and/or gender backgrounds and experiences.

Requirements

Bachelor’s degree in Business Administration or a related field preferred; equivalent relevant work experience will be considered.
Experience with accounting systems required; knowledge of Infinite Visions and QuickBooks strongly preferred.
Prior accounts payable and/or accounts receivable experience in a municipal or school district setting preferred.
Proficiency in Microsoft Excel and/or Google Sheets required.
Working knowledge of Google Workspace and Microsoft Office applications.
Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
Ability to work collaboratively as a productive team member with colleagues, staff, and community stakeholders.
Excellent written and verbal communication skills.
Strong interpersonal skills with the ability to establish and maintain positive relationships with district constituents.
Ability to assist in maintaining the safety and security of students and school property, including participation in fire drills and emergency procedures in accordance with applicable laws and School Committee policies.
Ability to work onsite in district schools and administrative buildings is an essential function of this position.

Nice To Haves

knowledge of Infinite Visions and QuickBooks strongly preferred
Prior accounts payable and/or accounts receivable experience in a municipal or school district setting preferred

Responsibilities

Review, verify, organize, and distribute accounts payable and receivable invoices; match and batch invoices for processing.
Enter invoices into the financial system accurately and in a timely manner; forward to department managers for review and approval.
Organize, prepare, balance, and distribute checks; process voids, stop pays, and refunds.
Process and record incoming payments and deposits, posting and applying them accurately to the corresponding accounts through the Treasurer as needed.
Process purchase orders — including creating, filing, emailing to schools, and closing them out.
Use fiscal software to process and track funds and payments.
Correspond with vendors, respond to payment status inquiries, and maintain strong vendor relationships.
Research aged invoices and review vendor payment history to verify prior payment status; escalate unresolved invoices to appropriate department managers.
Consistently review and reconcile vendor statements, credit card statements, and bank statements.
Maintain vendor files in the financial system including W9 requests.
Ensure compliance with state and federal fiscal laws, school committee policies, and regulations; communicate any compliance deviations to management.
Maintain files on all accounts paid and processed in accordance with state regulations.
Maintains and process 1099s.
Maintain district contract files.
Process invoices for accounts receivable; follow up to ensure timely collection of payments.
Process Preschool payments and generate statements.
Work with the Early Childhood Coordinator to provide financial information to parents.
Process employee reimbursements.
Perform month-end closing activities including journal entries, account reconciliations, and preparation of financial reports.
Perform reconciliations between the general ledger and revolving funds.
Provide monthly accounts receivable and payable reports to management; assist with budget preparation and county/state reporting.
Review and approve financial transactions from schools and departments in the district's financial system.
Maintain accurate and organized financial records, files, and documentation (digital and paper).
File financial paperwork, assist with annual audits, and support records retention and destruction process.
Record and track public record requests.
Provide backup support to other business office team members as needed.
The omission of specific duties here does not exclude them from the position’s responsibilities if the work is similar, related, or a logical assignment to the position.