Account Operations Coordinator
About The Position
GPJ is looking for an Account Operations Coordinator to support the Account Operations team in delivering project-level support. This role is hybrid, requiring reporting on-site to one of the specified office locations a minimum of 2 days per week. The coordinator will actively contribute to client programs by handling financial documents, compiling data for analysis, and coordinating with the finance department. They will also collaborate with account teams to maintain and reconcile budgets, assist in generating progress reports, manage resource scheduling and rate checking, communicate program risks, and ensure operations comply with GPJ and client contractual requirements and policy governance.
Requirements
- Accounting or finance background.
- Computer savvy, GSuite experience.
- Experience with JDE or Deltek or similar tools preferred.
- Ability to manage 30+ shows simultaneously, handling tasks like estimating, issuing POs, paying invoices, and reconciling.
- High functioning, able to work under time restrictions and with numerous personality types.
- Good communication skills with personnel at all levels.
- Team player with the ability to interact with numerous vendors and understand their role in servicing the client.
- Flexible, able to shift work and priorities as needed.
- 1-2 years of industry-related experience.
- Ability to understand on-site methodology and practices, as well as show and venue rules and regulations.
Nice To Haves
- Previous experience with JDE or Deltek or similar tools.
Responsibilities
- Handle financial documents and compile data for analysis.
- Coordinate with the finance department for smooth program-related activities.
- Maintain and reconcile budgets in collaboration with account teams.
- Assist stakeholders in generating actual versus estimated progress reports.
- Manage resource scheduling and rate checking.
- Communicate program risks to relevant parties.
- Ensure operations comply with GPJ and client contractual requirements and policy governance.
Benefits
- Employee Stock Ownership Plan (ESOP)
- Flexible Time Off (FTO) policy
- Employer matching 401(k) plan with no vesting period
- Healthcare option with no employee contribution
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
