Account Clerk II

County of Shasta•Redding, CA

1d•Onsite

About The Position

Under general supervision, to perform financial recordkeeping work involving the maintenance of financial and statistical records in a manual or automated environment; obtains and compares information related to department records, programs, and services; and performs related work as required. This is the journey-level class in the Account Clerk series. Incumbents in this class perform financial recordkeeping work requiring training and experience in office methods and equipment and a capacity to utilize a variety of pertinent financial and statistical recordkeeping procedures, precedents, and policies. Working with less supervision within a framework of established methods and procedures, the level of work requires that incumbents choose from among a variety of alternatives in solving work problems typical of their assignments, and is distinguished from the next higher class of Senior Account Clerk in that incumbents in the latter class typically are assigned the more complex financial recordkeeping duties, or may act in a lead worker capacity over a small number of clerical staff. The Account Clerk I/II differs from the Office Assistant I/II in that the primary duties of the Account Clerk involve the application of mathematical skill and ability in the use of financial, numerical, and statistical data and information. The Office Assistant class performs a wide variety of general office support duties in which the use of mathematical ability is incidental to the primary function and most frequently performed duties.

Requirements

Office methods, procedures, and equipment
Methods, practices and terminology used in bookkeeping, financial and statistical recordkeeping
Basic mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages
General goals and purpose of the department's programs
Common word processing, spreadsheet, and database software packages
Make arithmetical calculations with speed and accuracy
Learn office rules, methods and policies
Learn, interpret and apply pertinent financial and statistical recordkeeping procedures, precedents and policies
Use good judgment in choosing among available alternatives, in recognizing scope of authority, in seeking assistance and making referrals
Learn to enter and retrieve data on a computer terminal
Establish and maintain cooperative relationships with those contacted in the course of work
Calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions
Compare, transcribe, track, and reconcile information between documents, accounts and ledgers
Enter data quickly and accurately into automated system
Compare and transcribe numbers and words accurately
Locate, identify, and correct inaccurate or incomplete information
Read English at a level necessary to understand procedure manuals, policy guidelines, software manuals, technical documents and reports
Communicate effectively verbally, and in writing, with individuals from diverse socio-economic and cultural backgrounds
Establish and maintain effective working relationships
Follow written and oral directions and instructions
Perform a variety of financial, statistical, and case recordkeeping assignments
Prepare and maintain accurate reports and records
One (1) year of experience comparable to that of an Account Clerk I with Shasta County; OR One (1) year of full-time clerical accounting experience performing fiscal, statistical, or case record office support work in an office environment.

Nice To Haves

Proficient in using MS Excel and Outlook
At least six months of clerical accounting experience
Experience with accounts payable
Exposure to an electronic document management system
Good communication skills
Experience using the County financial system

Responsibilities

Assembles, sorts, matches, checks, codes, dates, numbers, lists and logs financial and statistical data
Processes items such as claims invoices, purchase orders, payments, warrants and tax statements
Verifies, balances and adjusts accounts and records
Receives and accounts for money
Computes financial penalties
Computes, adjusts, interprets and maintains payroll records
Posts to and works with ledger accounts and other records
Breaks out charges and allocates to appropriate source
Processes information for transmittal to Data Processing
Reconciles bank statements and prepares deposits
Makes arithmetical calculations
Prepares checks and warrants
Keeps various financial and statistical records and prepares regular and special reports
Operates calculating and bookkeeping machines, computer terminal and other office equipment
Maintains files
May assist the public and other employees by answering questions and explaining financial and payroll procedures and financial recordkeeping requirements
Maintains financial and statistical records
Makes arithmetical tabulations
Posts financial data by hand or computer to registers, subsidiary ledgers, expenditure and case records
Code, verify, and file various financial documents
Checks data in various documents for accuracy
Prepares or assists in preparing statistical and fiscal reports required by state, federal, and local agencies
Assists with compilation of budget information including work and time records
Gathers and summarizes information from source documents or computerized reports and arranges in understandable, presentable, or prescribed format
Handles money transactions such as collecting and disbursing monies and other negotiable items related to department's programs and agency operations
Checks, balances, and reconciles cash statements and computerized reports
Processes or assists with the processing of documents such as invoices, purchase orders, warrants, food stamps, and other records
Answers telephone calls to provide, elicit, or verify information or data
May operate automated systems to produce letters, reports, summaries, notices, checks, data, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports
Performs other clerical duties such as typing, filing, counter service, copying, etc. on an as needed basis
Performs related duties as assigned