Academic Services Professional (Open Rank: Intermediate-Principal)

University of Colorado • Hybrid, CO

3d • $48,989 - $77,471 • Hybrid

About The Position

The Program Coordinator is responsible for supporting the administrative and operational functions of assigned non-ACGME fellowship programs, educational courses, conferences, and special events. This role provides coordination of fellowship activities, assists with the planning and execution of courses and events, supports day-to-day education operations, and collaborates with faculty and staff on educational initiatives and special projects. The ideal candidate possesses excellent organizational, interpersonal, and communication skills; demonstrates a high degree of attention-to-detail and professionalism; and has the ability to work both independently and collaboratively in support of educational programs and initiatives.

Requirements

• Bachelor’s degree from an accredited college or university in communications, public relations, business administration, healthcare administration, or another related field.
• 1 year of professional level experience (for Intermediate Professional)
• 2 years of professional level experience (for Senior Professional)
• 3 years of professional level experience (for Principal Professional)
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Nice To Haves

• Experience working with Graduate Medical programs
• Experience organizing and working with CME conferences and event management.
• Experience coordinating meetings including providing concise written documentation
• Knowledge of current LCME, CUSOM, UME, AND CME policies to ensure all activities meet accreditation standards.
• Understanding of and competence in the use of the New Innovations program to build and maintain the evaluation and rotation database and schedules.
• Demonstrated motivation and capability of performing in a complex and fast-paced environment.
• Exceptional organizational skills and attention to detail, strong work ethic, positive problem-solving attitude, results oriented and able to work through projects independently.
• Effective communication and interpersonal skills with a high degree of professionalism and competence in dealing with a variety of individuals including physicians, program directors, university and hospital administrators, and industry representatives.
• Proficient knowledge and work experience in Microsoft Office Suite and ability to quickly learn new software programs.
• Strong time management skills, ability to meet multiple deadlines and manage interrelated and /or complex issues or transactions.
• Ability to represent departmental activities, issues, and concerns, and communicate committee decisions back to directors and education managers.

Responsibilities

• Manage the day-to-day operations for fellowship programs and fellows
• Assist the Program Director in developing and maintaining the educational quality of the training program & ensuring compliance with accreditation standards and regulatory requirements.
• Coordinates accreditation activities ‐ Special Reviews, Annual Program Evaluations, etc.
• Manages the Fellow recruitment and selection process
• Acts as an important liaison between fellows, fellowship directors, faculty, participating sites, and institutional and regulatory offices.
• Oversee content and design on fellowship webpages on both the department internet and intranet sites and collaborate with the department IT team to implement changes and updates accordingly
• Coordinate, develop, organize, and evaluate department education conferences and events and other assigned department educational conferences, including but not limited to: CME conferences, faculty educator development trainings, community education outreach initiatives, etc.
• Support the Vice Chair of Education and Academic Services Program Director with education strategic initiatives and special projects
• Manage and track all resident and fellow training verifications requests
• Maintain alumni database and assist with annual alumni newsletter
• Provide cross coverage for education teammates as needed
• Other duties as assigned

Benefits

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level