Academic Program Specialist

University of South Florida•Tampa, FL

1d•Onsite

About The Position

This position provides specialized administrative support for the School of Art & Art History. This position assists with the daily operation of the main office, marketing, social media and student recruitment; provides academic instruction support; and coordinates the security and safety of the SAAH buildings.

Requirements

High school diploma or equivalent, with four or more years of experience in an office or administrative support position.
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Ability to walk up and down stairs and occasional lifting of 15-20lbs.

Nice To Haves

Bachelor’s degree and arts related experience/interest.

Responsibilities

Supports the Office Manager with the daily operation of the main office, organizing calendars, directories, email lists and planning special events
Marketing & social media
Student recruitment, giving tours of art facilities
Hiring and supervising Federal Work Study students
Carolyn M. Wilson Gallery Coordinator, scheduling exhibitions and receptions, managing proposal submissions and contracts, supervising gallery assistants
Studio Assignment Coordinator, managing private art studios for students, processing forms, deposits, and refunds
Building management duties, submitting and tracking work orders for 3 buildings, ordering keys and granting card access
Environmental Health & Safety Coordinator, tracking safety trainings for students and faculty, performing studio inspections, scheduling hazardous waste pick ups
Ordering supplies and keeping inventory
Assists faculty as needed
Performs other duties as assigned