Academic Program Specialist II

University of Florida • Gainesville, FL

2d

About The Position

The UF College of Pharmacy's Office of Experiential Programs (OEP) provides high-quality clinical learning experiences to develop skilled and trustworthy Pharmacists ready to serve their patients upon graduation. The Academic Program Specialist II position is responsible for the student rotation scheduling process, preceptor on-boarding and reappointments, and maintaining all information in CORE ELMS. In addition, the position is responsible for developing policies and procedures for program improvement, providing support for students and preceptors and overall general support of the OEP Team.

Requirements

• Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Must understand and practice excellent customer service.
• Must possess a professional attitude which is conveyed in all interactions, communications and appearance.
• Excellent verbal and written communication skills, ability to organize, manage, and multitask in a fast-paced environment.
• Must be able to work independently with demonstrated problem solving skills and attention to details.
• Previous experience interacting and engaging with students, is preferred.

Responsibilities

• Gathering all scheduling data and building the information in CORE ELMS and Canvas.
• Maintaining records and documents for rotation student schedules, preceptors, and sites.
• Serving as a backup for maintaining records, preceptor/student evaluations, maintaining preceptor accounts and documents for site visits.
• Preparing scheduling database for scheduling season.
• Reporting, including but not limited to scheduling summaries, preceptor availability, student rotation assignments, and quality reporting.
• Strategic planning of student schedules and preceptor hiring and renewals.
• Building the IPPE and APPE preceptor/student schedules, requiring constant contact with associate director, regional coordinators, faculty, preceptors, and students.
• Maintaining the assessments within the database, rankings, schedules, exchange requests, and petition requests.
• Processing all preceptor appointments for student rotations.
• Serving as a contact for preceptors with scheduling inquiries and administrative needs.
• Developing and communicating policies and procedures based on assessments for program improvement.
• Maintaining the updates to Canvas courses to communicate program expectations to students.
• Developing procedures that will increase productivity of schedule building process.
• Handling student scheduling changes after schedules are finalized.
• Serving as a member of the Florida Scheduling Consortium group to align state-wide scheduling initiatives.
• Supervising OPS Student staff.
• Directing students, staff, faculty, and pharmacists to appropriate personnel within and outside our division for assistance as required.
• Composing/sending routine correspondence to students and preceptors.
• Representing the Office of Experiential Programs when required.
• Providing back up for monitoring and managing the IPPE quiz proctoring and duties relating to monitored students.
• Performing additional duties as assigned.

Benefits

• Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
• Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level