Academic Program Coordinator, Stuckeman School of Architecture and Landscape Architecture

The Pennsylvania State University • University Park, FL

13d • Hybrid

About The Position

The Stuckeman School of Architecture and Landscape Architecture (Stuckeman School) is seeking to hire an experienced, motivated administrative professional who is organized and a multi-tasker as an Academic Program Coordinator. While this Academic Program Coordinator’s main responsibilities will lie within the Department of Landscape Architecture, this position is part of the administrative team that collectively supports the Stuckeman School. The Landscape Architecture component of this position will focus on the day-to-day administrative operations of the department, provide administrative support to the department head, and oversee and organize awarding of scholarships and student competitions. In addition to being the primary contact for undergraduate landscape architecture students and applicants, the Academic Program Coordinator will provide general administrative services to support faculty and students, as well as work with the student advising staff and both internal and external constituents.

Requirements

• Proficiency in Microsoft Office 365 or related workplace software
• Ability to manage, analyze, and forecast complex datasets
• Outstanding organizational skills, with the ability to manage multiple projects and priorities simultaneously
• Effective written and verbal communication skills, with the ability to convey information clearly across a range of formats
• Commitment to working collaboratively as part of a team and contributing to a positive, service-oriented work environment
• Excellent interpersonal skills; driven to provide high-quality customer service
• Inclusive and respectful when working with others
• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Experience with 25Live by CollegeNet, CourseLeaf, e-Steward, LionPATH, PSU Buy, SAP Concur, SIMBA, or comparable enterprise systems supporting financial, endowment, purchasing, and academic administration functions
• Demonstrated administrative experience in a higher education or academic setting
• Ability to work effectively in a fast-paced environment while handling sensitive and confidential information with discretion

Responsibilities

• Manage the department head’s calendar, schedule meetings, and arrange travel.
• Compile and organize data, agendas, and other meeting materials for committees chaired and/or attended by the department head.
• Collaborate with faculty and department leadership to forecast degree/course/certificate enrollment; retrieve, compile, and analyze course data.
• Assess classroom space and instructor requirements; plan, schedule, and finalize sections, classrooms, and exams; respond to course availability and enrollment inquiries; order textbooks.
• Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data, student progress and experience, and accreditation information.
• Plan and coordinate events including guest lecturers and studio critics visits, graduation receptions, orientations, summer days, prospective student visits, open houses, and other program events; arrange volunteer schedules for events.
• Serve as initiator to support program and department activities and transactions.
• Coordinate scholarship and fellowship data and funds; prepare award letters, monitor expenses, prepare and analyze financial reports.
• Assign and monitor undergraduate teaching assistant class assignments.

Benefits

• comprehensive medical, dental, and vision coverage
• robust retirement plans
• substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree