2026-2027 Administrative Assistant - Aos

Santa Fe South Public Schools • Oklahoma City, OK

1d • Onsite

About The Position

Santa Fe South Charter Schools is hiring a founding Academic Operations Specialist for its seventh elementary school in Oklahoma City. The school is preparing to open initially serving PreK–1st grade. The Academic Operations Specialist supports student success by keeping school operations accurate, organized, and responsive to students, families, and staff. Working closely with school and district leaders, this role manages student information, supports state compliance and reporting, prepares testing documents, coordinates meetings, and helps daily operations run smoothly. As a founding team member, the AOS will help prepare the campus for opening and establish dependable operational practices, systems, and family partnerships. The role calls for attention to detail, professional communication, initiative, flexibility, and a commitment to providing families with a welcoming and dependable experience.

The position is full-time on a 210-day work calendar. The role reports to the Site Leader and Director of Academic Operations.

Requirements

• High school diploma.
• Strong computer skills and proficiency in Google Suite and student information systems.
• Ability to use a 10-key calculator by touch with accuracy.
• High motivation and strong organizational skills.
• Effective interpersonal and organizational skills.
• Effective communication with stakeholders.
• Ability to lift 40 pounds to shoulder height occasionally.
• Commitment to students and families, accuracy and follow-through, organization, professionalism and discretion, collaboration, flexibility, initiative, and problem-solving.

Nice To Haves

• Educational office training.

Responsibilities

• Submit accurate and timely state-required reports, including enrollment, attendance, staffing, and other required information.
• Maintain compliance calendars and track reporting deadlines and related activities, including drills, accreditation documents, and data entry.
• Work with district and school leadership and external agencies to align with state education guidelines.
• Prepare documents for testing and ensure compliance with test security requirements.
• Implement test security protocols and training, monitor participation, resolve discrepancies, and coordinate make-up testing in collaboration with building test coordinators.
• Maintain accurate student records in PowerSchool, including demographics, attendance, enrollments, withdrawals, and transfers.
• Generate PowerSchool reports to support compliance and decision-making; enter incidents in PowerSchool Incident Management; and maintain current state-required immunization records.
• Troubleshoot data-entry issues and train staff in student information system best practices.
• Arrange SIPS meetings with parents and school staff and track and collect required documents.
• Support assessments beyond state testing, including MAP, make-up common assessments, and other assessments.
• Support intervention-material management and coordination of substitutes and coverage.
• Maintain a coherent, professional office culture; communicate with families; and interpret for school leaders.
• Support school leadership with calendars, events, and parent communications, including literacy nights, back-to-school events, and other school activities.
• Attend meetings and trainings as required by administration and work overtime as required.
• Collaborate with the founding school leader, Director of Academic Operations, and district teams to prepare operational systems for the new campus opening.
• Establish processes for enrollment, attendance, student records, reporting, testing support, family communication, and daily office operations.
• Organize student information, documents, materials, and calendars to support accurate records and dependable systems from the school’s opening.
• Help families navigate enrollment requirements, school routines, and key information; support opening events and activities that connect students, families, and staff.
• Identify operational challenges, communicate needs promptly, and help refine systems as the school grows.

Benefits

• Opportunity to help build a new elementary school’s systems and culture as a founding team member.
• Opportunity to support students, teachers, and families through impactful school operations.
• Opportunity to build meaningful relationships with students, families, and staff.
• Opportunity to grow through collaboration with school and district leaders.
• Opportunity to join an established district rooted in south Oklahoma City and committed to student success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED