Administrative Assistant 3 (2026-2027 School Year)

Wichita Public School • Wichita, KS

3d

About The Position

The Administrative Assistant 3 performs general clerical duties, including answering phones, carrying out computer-related tasks, typing, electronic filing, and copying, scanning, and distributing mail. The role provides reception and information support for the school building and administrative and clerical staff. The employee works under the direct supervision of the department supervisor and interacts with district personnel, customers, and vendors, including people from a diverse population. Limited travel between schools and central offices may be required. The position requires a high school education or GED and some experience.

Requirements

• High school education or GED.
• Some experience is necessary.
• Ability to communicate effectively verbally and in writing with people inside and outside the organization.
• Intermediate computer proficiency, effective use of Microsoft Word and Outlook, and basic Excel skills; skills will be determined and validated by testing.
• Ability to use good judgment and research and analyze information to make decisions on recurring assignments.
• Ability to communicate with a supervisor when their discretion is needed.
• Ability to provide exceptional customer service.
• Professionalism and confidentiality.
• Ability to meet standards for professional dress and appearance.
• Ability to understand the organization’s mission, purpose, goals, and employees’ roles in achieving them.
• Ability to handle situations with tact and diplomacy and respond appropriately to customer needs.
• Ability to use basic office equipment, including computers, scanners, copiers, and fax machines.
• Ability to work in standard office and school building environments and outdoors during outdoor student activities.

Responsibilities

• Serve or assist as the building receptionist, answer phone calls, and provide information and assistance to callers.
• Copy and distribute documents and other materials for administrative and clerical staff.
• Maintain copiers, office machines, and vending machines.
• Help maintain inventories of supplies and materials to ensure items are available.
• Perform clerical duties for other staff as requested.
• Carry out additional duties as assigned by the supervisor.
• Use office equipment in compliance with WPS guidelines.
• Provide friendly, professional, and responsive customer service to internal and external customers.
• Work scheduled hours and assigned duties unless approved leave has been granted; obtain prior approval for deviations from assigned hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED