Academic Excellence Administration (Pueblo)

Pueblo Community College•Pueblo, CO

6d•Onsite

About The Position

The Academic Excellence Administration (AEA) assists the Division Dean and Department Chairs to meet the needs of each department and/or program across all campuses and all teaching sites. The AEA coordinates instructional delivery, scheduling, enrollment monitoring, course staffing, instructor orientation, student advising, and teaching observations. This position has been exempted from the State Personnel System. The AEA supports the Dean and Department Chairs with various department operational procedures, including aligning book orders with course offerings, outreach to potential graduates for semester advising, completing graduation planning sheets, making purchases according to specific grant guidelines, assisting with course schedules, and ensuring updates of syllabi. The role involves using Navigate software and providing training, collaborating with Department Chairs in the hiring process of new faculty and instructors, confirming faculty credentials, and coordinating new faculty/instructor orientation. It also serves as a liaison between Department Chairs and academic advising, provides academic advising to students, facilitates communication and training with part-time instructors, and ensures branch campus/site instructors have necessary resources. The AEA coordinates with the Assessment Lead and department chairs for student learning assessments, conducts classroom observations, gathers data from part-time instructors, collects employment and wage data, reviews program applications, assesses work processes, and plans marketing and recruitment for departments. The position attends College and Division meetings, assists with curriculum and program development, partners on special projects and grants, assesses program compliance, analyzes data for trends and barriers, assists with program reviews, and serves as the Lead Division Academic Advisor when chairs and faculty are unavailable. Additional functions include working independently or as part of a team, communicating effectively, interacting professionally, assessing and improving work processes, complying with rules and protocols, maintaining proficiency with systems, maintaining confidentiality, completing compliance training, and serving on committees.

Requirements

Bachelor’s degree from a regionally accredited institution.
Experience as an instructor at an accredited college or university.
Experience with academic advising, student support, and/or project management.
Experience with a learning management system.
Knowledge in development of course syllabi, assessment of student learning.
Proficiency with Microsoft Office.
Working knowledge of Ellucian Banner, EAB Navigate.
Excellent verbal and written communication skills.
Able to lift 15 pounds.
Able to read and communicate in English.
Mobility around campus.

Nice To Haves

Travel To conferences inside or outside of Colorado.

Responsibilities

Supports Dean and Department Chairs with various department operational procedures.
Aligns book orders with course offerings.
Conducts outreach to potential graduates to conduct semester advising.
Completes graduation planning sheets.
Makes purchases according to specific grant guidelines.
Assists with course schedules when needed.
Ensures updates of syllabi.
Uses Navigate software and provides training to staff.
Collaborates with Department Chairs in the hiring process of new faculty and instructors.
Confirms that faculty and instructors have the required credentials in accordance with CCCS policies and procedures and initiating this process when faculty and instructors are out of compliance.
Coordinates orientation of new faculty and instructors.
Provides direct guidance regarding campus professional development/training.
Refers to additional professional development both on campus and in the community.
Serves as a liaison between Department Chairs and academic advising on all campuses/sites.
Provides academic advising to students.
Facilitates communication and training with part-time instructors at all campuses/sites.
Ensures branch campus/site instructors have access to up-to-date syllabi, textbooks, instructional supplements, and other department specific resources.
Coordinates efforts with the division’s Assessment Lead and the department chairs to facilitate the division’s Assessment of Student Learning Plans.
Conducts classroom observations for part-time instructional staff as needed.
Works directly with part-time instructors on the Pueblo Campus in gathering data and compiling results.
Works with Academic Directors on branch/sites in gathering data from part-time instructors and compiling results.
Gathers employment and wage data.
Reviews and edits program applications.
Assesses individual and department work processes and recommends improvements.
Plans and implements marketing and recruitment for all departments and programs within the division.
Attends College and Division meetings and assists with note-taking and meeting support.
Assists chairs with curriculum and program development and processes.
Partners with departments on special projects and grants as needed.
Attends College, Division, and Advisory Committee Meetings to assess program compliance with program assurances.
Analyzes data regarding five-year trends, identify barriers to success, set goals, and develop strategies and interventions.
Assists Department Chairs with Program Review/Renewals and manage program renewal in the CCCS CTE Gateway system.
Serves as the Lead Division Academic Advisor when chairs and faculty are not on campus.
Works independently with little supervision or as part of a team.
Communicates effectively with students, colleagues, and others.
Interacts professionally and respectfully with students, colleagues, and others.
Complies with State Fiscal Rules, State Board policies, System and College protocols, and departmental procedures.
Obtains and maintains proficiency with required systems and equipment.
Maintains confidentiality of student and employee information as required.
Completes all required compliance training within the established timeline.
Serves on committees and other groups as assigned.