Academic Department Coordinator (American Studies and Anthropology/Sociology)
About The Position
Amherst College invites applications for the Academic Department Coordinator (American Studies and Anthropology/Sociology) position. This is a part-time (20 hours per week), academic year (42 weeks per year) role. The position provides comprehensive administrative support for two departments: American Studies and Anthropology/Sociology. It involves performing a wide range of detail-oriented tasks in a fast-moving environment, including support for the chair, curricular support, event management, budget support, financial transactions, student employment coordination, communications, and office management. The coordinator serves as the first point of contact for the departments and is required to work on campus four days a week when classes are in session. This role requires a proactive, adaptable individual who can assist with tasks across multiple disciplines and collaborate with diverse groups of colleagues.
Requirements
- High School Diploma or equivalent
- 1 to 3 years of related experience
- Strong written and verbal communication, interpersonal, time-management, organizational and customer-service skills
- Ability to take initiative, work independently, and work collaboratively
- Demonstrated high level of attention to detail
- Sensitivity to issues of confidentiality
- Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
- Experience working collaboratively with a diverse community
- Successful completion of required reference and background checks
- An acceptable criminal offender records information (CORI) check
Nice To Haves
- Associate’s degree
- Three years or more of related experience at a higher education institution
- Experience working with Workday or other ERP software
Responsibilities
- Support the chairs and faculty in carrying out departmental business according to the academic calendar.
- Coordinate and attend departmental meetings, prepare relevant materials, and take meeting minutes, as appropriate.
- Assist in reappointment, tenure, and promotion processes, including managing the course evaluation and retrospective letter process for tenure-line faculty, maintaining records, and preparing materials for review.
- Assist in faculty searches, including coordination of search process logistics.
- Coordinate the department’s annual prizes and fellowships for majors.
- Update course information in the Course Catalog, CPI, and Workday.
- Assist with course logistics.
- Assist with majors’ records.
- Communicate between the department and the registrar’s office regarding courses, majors, graduating seniors, and other academic matters.
- Coordinate majors’ annual prizes and fellowships.
- Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers.
- Coordinate venues, receptions, and publicity for all events.
- Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday.
- Process purchase orders, invoices, and reimbursements.
- Create budgets in collaboration with the department chair and director of academic finance.
- Coordinate and maintain student employment.
- Maintain departmental website and electronic files.
- Scheduling and stocking of supplies in departmental common space(s).
- Serve as the liaison between the department and students, faculty, and staff across campus, and the wider community.
Benefits
- Comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
