Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects)

Amherst College•Amherst, NY

11d•Hybrid

About The Position

Amherst College invites applications for the Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects) position. The Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects) is full-time during the academic year and is part-time (3 hours per week) over the summer. The expected salary range for this job opportunity is: $27 - $30 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Provides comprehensive administrative support for Film and Media Studies (FAMS), Education Studies (EDST), and Special Projects. This is a 40-hour-per-week position during the academic year (42 weeks a year) and a three-hour-per-week position during the summer (10 weeks). Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include the following: support for the chair in carrying out program business; curricular support; event management; budget support, financial transactions, and student employment coordination; communications and office management. Serves as the first point of contact for two programs on campus and is required to work on campus four days a week when classes are in session. This position calls for a proactive, adaptable individual who can assist with all ADC tasks across multiple disciplines and work collaboratively with diverse groups of colleagues.

Requirements

High School Diploma or equivalent
1 to 3 years of related experience
Strong written and verbal communication, interpersonal, time-management, organizational and customer-service skills
Ability to take initiative, work independently, and work collaboratively
Demonstrated high level of attention to detail
Sensitivity to issues of confidentiality
Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
Experience working collaboratively with a diverse community
Successful completion of required reference and background checks
An acceptable criminal offender records information (CORI) check

Nice To Haves

Associate’s degree
Three years or more of related experience at a higher education institution
Experience working with Workday or other ERP software

Responsibilities

Attend program meetings and support the chair in preparing relevant materials
Handle clerical, ordering, and scheduling tasks for the program
Update course information in the Course Catalog, CPI, and Workday
Assist with course logistics
Assist with majors’ records
Communicate between the program and the registrar’s office regarding courses, majors, graduating seniors, and other academic matters
Coordinate majors’ annual prizes and fellowships
Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
Coordinate venues, receptions, and publicity for all events
Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
Process purchase orders, invoices, and reimbursements
Create budgets in collaboration with the program chair and director of academic finance
Coordinate and maintain student employment
Maintain program website and electronic files
Scheduling and stocking of supplies in program common space(s)
Serve as the liaison between the program and students, faculty, and staff across campus, and the wider community