Academic Coordinator | School of Architecture

University of Notre Dame • Notre Dame, IN

1d

About The Position

The Academic Coordinator, located within the University of Notre Dame’s School of Architecture, provides comprehensive administrative support for the academic operations of the School’s three graduate degree programs. The coordinator serves as a visible primary point of contact for current and prospective graduate students and provides direct logistical support to faculty and students for studio travel, including domestic and international group travel, and for jury critics invited to review student work on campus.

The successful candidate is adaptable, service-oriented, and able to deliver accurate, high-quality work in a fast-paced environment. Because academic schedules and travel logistics can change, the role requires flexibility and the ability to shift priorities as needs evolve.

The position also manages the School’s two-week high school Career Discovery Program during the summer, working collaboratively with the faculty lead, teaching assistants, and participants. A bachelor’s degree is preferred, or candidates may qualify with five to six years of experience. Required skills include Google Suite, Adobe, and the ability to work collaboratively; familiarity with university systems is preferred.

Requirements

• Bachelor’s degree preferred, or five to six years of experience.
• Google Suite skills.
• Adobe skills.
• Ability to work collaboratively.
• Exceptional flexibility and willingness to shift focus as priorities change.
• Ability to maintain accuracy and professionalism under tight deadlines and changing circumstances.
• Welcoming and helpful demeanor when supporting students, faculty, and visiting critics.

Nice To Haves

• Experience with university systems, including Banner, Slate, Concur, or Financial Toolkit.

Responsibilities

• Provide administrative support for graduate admissions, onboarding, relocation, financial fellowships, and stipends.
• Serve as the primary faculty contact for graduate courses and provide logistical support for studio travel, jury critics, and room-assignment calendaring.
• Coordinate studio travel, including group domestic and international travel, and complex travel logistics for jury critics visiting campus.
• Systematically collect student work and academic course content digitally at the conclusion of each semester.
• Manage the School’s two-week summer high school Career Discovery Program in collaboration with the faculty lead, teaching assistants, and participants.
• Prepare and distribute general academic-related communications to the School’s student body.
• Serve as a visible, welcoming point of contact for current and prospective graduate students, faculty, and visiting critics.

What This Job Offers

• Job Type: Full-time