Academic Advisor & Student Data Specialist, Pre-licensure Nursing

Simmons University • Boston, MA

20d • Hybrid

About The Position

Simmons University’s School of Nursing & Physical Therapy seeks an Academic Advisor & Student Data Specialist to support Pre-licensure Nursing advising and data operations. Reporting to the Assistant Director of Academic Advising & Data Analytics, this role maintains student data systems and records, monitors progress toward degree completion, communicates program requirements and policies, and supports student success through advising and outreach. The position manages enrollment and registration, course projections, and student data for Pre-licensure Nursing students, and counsels students on course registration, leaves of absence, academic ineligibility, plans of study, policies, and other academic needs.

The Advisor provides supportive advising to traditional BSN students once they begin Nursing courses, in collaboration with their assigned nursing faculty advisor, who retains primary advising responsibility. The position advises Pre-licensure Direct Entry students from program entry through completion of the Pre-licensure curriculum, as well as transfer, DE-MSN, Pre-licensure DE-DNP, 4+1, and 4+2 students in collaboration with Graduate Nursing academic advisors.

This is a full-time, 12-month, year-round staff position of 40 hours per week, eligible for a hybrid work arrangement. Work takes place in an office environment, with potential evening and/or weekend work several times a year for special events. The listed annual salary range is $39,100–$63,400. It is a benefits-eligible position.

Requirements

• Bachelor’s degree from an accredited college or university.
• At least two years of academic advising or equivalent experience, such as extensive student contact or customer service management.
• Background or prior experience with data entry and/or management.
• Ability to develop strong relationships through a variety of means, including remote engagement, and experience in professional coaching or advising.
• Excellent oral and written communication skills.
• Proficiency with Google Suite, including Sheets, Gmail, Docs, and Drive; Microsoft Office; and presentation software such as Zoom and Google Meet, especially spreadsheets and data entry or analysis.
• Ability to work effectively with multiple databases and student platforms.
• Strong commitment to education.
• Ability to work with students, staff, and faculty across a broad range of social and personal identities and perspectives.

Nice To Haves

• Strong time-management, customer-service, problem-solving, and interpersonal skills.
• Adaptability to new and rapidly changing situations; creativity and innovation; and ability to work independently and as part of a team.
• Ability to resolve student issues from initial request through resolution.
• Comfort using online webinar technology with audio, video, and shared desktop applications, such as Google Meet, Zoom, Webex, GoToMeeting, or Skype.
• Experience advising and/or teaching.

Responsibilities

• Maintain, update, and track student enrollment data and manage academic databases.
• Advise students on University policies, handbooks, procedures, program and practicum requirements, and other academic matters.
• Track and report student progress across multiple data systems to stakeholders in designated nursing program teams, including registration audits, leave-of-absence tracking, custom plans of study, and end-of-term audits.
• Participate in department meetings concerning complex student issues.
• Serve as the main point of contact for student disputes and other administrative needs.
• Participate in department and program events, such as immersive experiences, town halls, and student orientations.
• Complete graduation audits for traditional and transfer BSN students and Pre-licensure MSN students in the DE-MSN and DE-DNP programs.
• Coordinate and collaborate with student support offices and facilitate referrals for nursing students as appropriate.
• Document nursing student advising meetings and documents in Starfish.
• Collaborate with stakeholders to communicate, complete tasks, and provide input on systems to support students throughout their programs.
• Meet with at-risk students, including conditional admits and students on academic warning or probation, to provide counseling and support.
• Assist with proctoring ATI exams when assigned by the Director of the Direct Entry MSN FNP Program.
• Provide proactive guidance on adapting to programs, building supportive personal environments, and practices that facilitate student success.
• Perform other duties as assigned.

Benefits

• Benefits-eligible position; the job description refers to health benefits and retirement savings offerings.
• Flexible hours and remote work opportunities are mentioned as work-life-balance initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level