ABA Assistant Supervisor

Cortica - Neurodevelopmental•San Diego, CA

1d•Onsite

About The Position

Cortica is seeking an Applied Behavior Analysis Assistant Supervisor to oversee clinical programming for patients receiving ABA treatment under the direction of an ABA Supervisor (BCBA). The role provides support and oversight to Behavioral Interventionists and offers an opportunity to contribute leadership within a growing healthcare company focused on care for children with neurodevelopmental differences. The Assistant Supervisor acts as case manager for assigned ABA cases, coordinating client care, developing and implementing individualized treatment plans, monitoring progress, supporting clients and families, and ensuring adherence to treatment protocols. The position is also the primary contact for parents or guardians regarding the ABA program. Responsibilities include supervision and coaching of direct reports, staff training and onboarding, documentation oversight, quality assurance, crisis support, and participation in site and department meetings. The role requires meeting billable-hour and authorization requirements, completing reports and session documentation, and supporting clinical and operational activities.

Requirements

Master’s degree in Human Services or a related field.
At least 2 years of experience in the ABA field, in-home and center-based, working with children diagnosed with Autism.
RBT registration or BCAT certification.
Quality Behavioral Solutions (QBS) certification.
Safety Care Certification, sections 1–5 and sections 6–7 as needed per payor requirements.
Knowledge of HIPAA regulations to safeguard patient information.
Successful completion of a post-offer background check and motor vehicle report review.

Responsibilities

Manage assigned ABA cases under the guidance of an ABA Supervisor (BCBA), coordinating and overseeing client care, developing and implementing individualized treatment plans, monitoring progress, supporting clients and families, and ensuring adherence to treatment protocols and guidelines.
Serve as the primary contact for each case’s parent or guardian regarding the ABA program, reviewing progress reports, goals, and assessments and answering questions as needed.
Complete written reports in collaboration with the supervising ABA Supervisor (BCBA), on time and in accordance with payor and Cortica requirements.
Ensure authorization and contract fulfillment by using authorized supervision and parent supervision for each client month over month.
Provide direct supervision and meet monthly productivity expectations for billable activities, including reassessments, supervision, parent training, and direct one-to-one ABA.
Schedule work to meet the role’s required billable hours by the assigned due date and regularly review scheduled hours with the direct supervisor to optimize patient supervision and parent-training hours.
Manage direct reports by setting clear goals, developing and monitoring individual development plans, providing feedback and coaching, and conducting performance reviews.
Meet with each direct report according to Cortica’s minimum meeting cadence guidelines, including regular one-on-one and ad hoc meetings as needed.
Mentor and train new Behavioral Interventionists, including assisting with training tasks and measuring clinical fidelity in the field as needed.
Attend the first session with new clients for Behavioral Interventionists working on assigned cases and accompany them on community outings to new locations.
Complete session notes and convert billable appointments in Central Reach during billable session time; when client safety requires otherwise, complete notes and convert appointments by the end of the workday.
Oversee and review Behavioral Interventionist documentation, including auditing session notes for the assigned POD and/or direct cases.
Participate in monthly quality assurance activities, including meetings and phone interviews with clients, parents or guardians, and case managers.
Be available to clinical staff during office operating hours to assist with crisis intervention.
Assist with new-hire training and onboarding and ensure direct reports complete human resources requirements on assigned timelines.
Participate in site management and staff meetings, department trainings, and workshops.
Participate in Clinical Integration Meetings for clients on the caseload as needed.
Recommend, prepare, and facilitate trainings to help staff better meet clients’ needs.
Assist with client record audits as needed.