ABA Assistant Supervisor

Cortica•San Diego, CA

1d•Onsite

About The Position

Cortica is hiring an Applied Behavior Analysis Assistant Supervisor to oversee clinical programming for patients receiving ABA treatment under the direction of an ABA Supervisor (BCBA). The role provides support and oversight to Behavioral Interventionists and serves as case manager for assigned ABA cases. Responsibilities include coordinating client care, developing and implementing individualized treatment plans, monitoring progress, supporting clients and families, and ensuring treatment protocols and guidelines are followed. The Assistant Supervisor is the primary contact for parents or guardians regarding the ABA program and collaborates with the supervising BCBA on required reports and clinical oversight. The position includes direct supervision and billable clinical work, performance management and coaching of direct reports, mentoring and training Behavioral Interventionists, and oversight of documentation and quality assurance. The role also contributes to onboarding, staff training, meetings, client record audits, crisis intervention support, and clinical integration activities. Cortica describes itself as a growing healthcare company focused on care for children with neurodevelopmental differences and emphasizes an inclusive workplace and equal employment opportunity.

Requirements

Master's degree in Human Services or a related field.
At least 2 years of experience in the ABA field, both in-home and center-based, working with children diagnosed with Autism.
RBT registration or BCAT certification.
Quality Behavioral Solutions (QBS) certification.
Safety Care Certification, sections 1–5 and sections 6–7 as needed per payor requirements.
Knowledge of HIPAA regulations to safeguard patient information.

Responsibilities

Manage assigned ABA cases under the guidance of an ABA Supervisor (BCBA), coordinating and overseeing client care and treatment plans.
Develop and implement individualized treatment plans, monitor client progress, support clients and families, and ensure adherence to treatment protocols and guidelines.
Serve as the primary ABA-program contact for parents or guardians; review progress reports, goals, and assessments, and answer questions as needed.
Complete written reports with the supervising BCBA in a timely manner according to payor and Cortica requirements.
Ensure authorization and contract fulfillment, including authorized supervision and parent supervision each month.
Provide direct supervision and complete billable activities, such as reassessments, supervision, parent training, and direct one-to-one ABA.
Schedule work to meet required billable-hour expectations and regularly review scheduled hours with the direct supervisor to optimize supervision and parent-training hours.
Manage direct reports by setting goals, developing and monitoring individual development plans, providing feedback and coaching, and conducting performance reviews.
Provide supervision to direct reports in accordance with Cortica's minimum meeting cadence guidelines, including regular one-on-one and ad hoc meetings.
Mentor and train new Behavioral Interventionists, including assisting with training and measuring clinical fidelity in the field.
Attend first sessions with new clients alongside Behavioral Interventionists assigned to the case and accompany them on community outings to new locations.
Complete session notes and convert billable appointments in Central Reach during the billable session; when safety requires, finish notes and appointment conversion by the end of the workday.
Oversee and review Behavioral Interventionist documentation, including auditing session notes for assigned POD and/or direct cases.
Participate in monthly quality assurance activities, including meetings and phone interviews with clients, parents or guardians, and case managers.
Be available to clinical staff during office operating hours to assist with crisis intervention.
Assist with new-hire training and onboarding and ensure direct reports complete human resources requirements on time.
Participate in site management and staff meetings, department trainings and workshops, and Clinical Integration Meetings for clients on the caseload as needed.
Recommend, prepare, and facilitate staff trainings to help meet client needs.
Assist with client record audits as needed.