A/P Specialist

Bechtel • Town of Clay, NY

2d • $72,000 - $109,800 • Onsite

About The Position

In this role, you will correspond with project personnel on commitment documents to ensure timely payment of invoices. You will collaboratively process, audit, research, and analyze invoices and actively resolve outstanding issues. You will use metrics and tools to monitor group work to ensure workload is evenly distributed. Your efforts will contribute to organizational compliance and financial success.

Requirements

• Knowledge of accounts payable processes, including invoice processing, 3 way matching, and payment cycles
• Proficiency in ERP systems (e.g., Oracle/SAP) and invoice validation workflows
• Ability to review and reconcile invoices against purchase orders, contracts, and receiving documentation
• Understanding of procurement and payment compliance requirements (e.g., approvals, tax documentation, audit support)
• Strong attention to detail with accurate data entry and documentation control
• Experience coordinating with procurement, project teams, and vendors to resolve invoice discrepancies
• Familiarity with payment terms, retainage, and vendor setup requirements
• Effective communication skills for vendor inquiries and internal issue resolution

Nice To Haves

• Requires a University Hire with 1-2 years of experience or 5-6 years of relevant work experience

Responsibilities

• Review, validate, and process supplier/subcontractor invoices; perform 2-way/3-way matching and ensure compliance with contract terms.
• Investigate and resolve invoice discrepancies and holds; ensure adherence to internal controls, approvals, and documentation requirements.
• Act as primary contact for payment inquiries; coordinate with Procurement, Contracts, and Project Controls to resolve issues and align with subcontract terms.
• Prepare and validate invoices for payment; ensure completeness and approval prior to payment release.
• Accurately code invoices to project cost codes/WBS; maintain data accuracy to support cost reporting.
• Assist with accruals, reconciliations, and timely close of accounts payable balances.
• Maintain complete, auditable records; support internal and external audit requirements.

Benefits

• Comprehensive medical, dental, and vision plans
• Optional disability and supplemental insurance options
• Generous paid time off (160 hours annually, accrued 6.16 hours per pay period)
• Nine paid holidays
• Paid parental leave
• Discretionary bonuses
• Well-designed 401K plan with matching and profit-sharing components

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed