A/P & Purchasing Specialist

Cadillac Coffee Company • Troy, MI

1d • Onsite

About The Position

Executes the day-to-day operations of accounts payable and purchasing to maintain accurate inventory valuation and secure vendor relations. Promotes food safety culture within the organization.

Requirements

• Associate's degree (A. A.) or equivalent from two-year College or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Knowledge of Microsoft Excel Spreadsheet software and Microsoft Word Processing software.

Responsibilities

• Generate and track Purchase Orders (POs) for various vendors across the company based on established minimums.
• Run and execute reports and update minimums in the ERP system based on tracked metrics using established procedures.
• Execute mandatory three-way matching by reconciling vendor invoices against original POs and physical receiving slips before payment entry.
• Maintain and operate the 3rd party bill pay system.
• Perform timely data entry into the Acctivate ERP system to ensure inventory sub-ledgers and job costs remain strictly accurate.
• Reconcile monthly vendor statements to identify missing invoices, resolve discrepancies, and capture early-pay discounts.
• Provide professional correspondence with Vendors including onboarding, answering payment inquiries and resolving invoice disputes.
• Prepare the weekly Accounts Payable payment batch (ACH and physical checks) for final leadership review and release.
• Assist Accounting Manager with daily, weekly, and monthly needs as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree