1 Technical Writer Resume Example to Land You a Role in 2023

Technical writers are experts at breaking complex topics down into simple, easy-to-understand language. Just like a technical writer would simplify a challenging concept, a well-written technical writer resume should break down an impressive career story into thoughtfully structured sections. In this guide, we'll review 1 technical writer resumes and highlight some of the key best practices to follow in 2023.

By Becca Dershowitz



Go To Resume Examples
technical writer resume
Technical Writers are responsible for bringing complex concepts to life by creating comprehensive user documentation that helps people learn, use, and adopt new products and services. Their vital role within product development teams bridges the gap between engineering and the end user, ensuring that products meet the needs and expectations of users. With the ability to quickly decipher technical and non-technical information and communicate it clearly, Technical Writers are integral to helping users understand and appreciate how products work. As user expectations continue to evolve and technology advances, Technical Writing is a vital profession in the modern product ecosystem. This makes standing out from the competition essential for aspiring Technical Writers in the crowded job market of 2023. A carefully crafted Technical Writer resume is the foundation for highlighting your talents and proving you are the perfect fit for the job – and that means crafting a resume that explains the value you offer to potential employers. In the sections below, you'll find a range of technical writing resume samples to help you craft your own standout resume.

Common Responsibilities Listed on Technical Writer Resumes:

  • Develop, organize and maintain technical documentation
  • Gather, analyze and organize data from various sources
  • Write user guides, technical documentation and instruction manuals
  • Create and organize technical documents such as user guides, datasheets, whitepapers, etc.
  • Work with software engineering and product teams to document product features and functionality
  • Creation and updating of product knowledge base, FAQs, etc.
  • Develop technical content/training materials and tutorials
  • Translate technical concepts, terminology and explanations into Simplified language
  • Develop technical documents such as End-User Licensing Agreements
  • Create graphics and illustrations to support technical documentation
  • Maintain version control of all versions of documents
  • Work with stakeholders to review and approve the document
  • Research and maintain an up-to-date information on the latest industry trends and technologies
  • Automate and improve, where appropriate, the production of technical documents and resources
  • Train teams on new technologies and practices, and develop templates or checklists to ensure accuracy and consistency in documentation

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Technical Writer Resume Example:

Technical Writers are responsible for creating effective and accurate user documentation for technical and complex products. Their resumes should emphasize strong writing and grammar skills, as well as an ability to concisely explain complex topics in a way that can be easily understood by customers. Additionally, Technical Writers should focus on the technical aspects of their role, such as the version control and production processes they have overseen. Highlighting the technical resources they have developed, such as documentation, FAQs, user guides and visualizations, will demonstrate their in-depth knowledge of the industry.
Connor Davis
(233) 348-3665
Technical Writer
A highly motivated and experienced Technical Writer with 5+ years of creating and producing compelling resources, documents and user guides for software engineering and products. Adept at transforming complex technical concepts into simplified language, as well as automating and optimizing production processes. Skilled at researching and tracking industry trends, standards, and technologies to ensure all technical documents remain accurate and up-to-date.
Technical Writer
2/2022 – Present
Beacon Brands
  • Authored more than 50 technical articles, whitepapers, user guides and instruction manuals in software engineering, product features and functionality, to help create an up-to-date knowledge base of products
  • Single-handedly maintained version control of over 30 documents daily, helping to ensure accuracy and consistency across all versions
  • Developed templates and checklists that reduced production time and allowed teams to train on new technologies and practices efficiently
Technical Content Writer
2/2020 – 2/2022
Synapse Technologies
  • Developed, organized, and managed over 100 technical documents and resources, including data gathering and analysis from various sources
  • Transformed complex technical concepts and terminologies into simplified language, making it easier for the users to understand the material
  • Created and produced compelling graphical visualizations to supplement technical documents, such as end-user licensing agreements, training materials, and tutorials
Technical Documentation Specialist
1/2018 – 2/2020
Catalyst Ventures
  • Automated and optimized the production process, enabling teams to produce technical resources with accuracy in less time with ease
  • Authored user guides, FAQs, and knowledge base to streamline user experience and improve product usage
  • Researched and tracked the latest industry trends, standards, and technologies to ensure all technical documentation was up-to-date and accurate
  • Technical Writing
  • Documentation
  • Editing
  • Version Control
  • Graphic Design
  • Data Gathering & Analysis
  • Automation
  • Knowledge Management
  • User Interface Design
  • Technical Concept Translation
  • User Experience Optimization
  • Instructional Design
  • Process Optimization
  • Project Management
  • Industry Trends & Standards
  • Research & Development
  • Quality Assurance
  • Content Management
  • Problem Solving
  • Strategic Planning
  • Communication & Interpersonal Skills
Technical Writing Certificate
Society for Technical Communication (STC)
Bachelor of Science
California Polytechnic State University
San Luis Obispo, CA
  • English
  • Technical Writing

High Level Resume Tips for Technical Writers:

As a technical writer, your resume should showcase your ability to communicate complex technical information in an understandable and user-friendly way. Here are some tips to help you focus on what matters most:

Highlight your technical expertise:

Your resume should demonstrate your understanding of technical concepts and terminology, as well as your ability to explain them clearly to non-technical audiences.

Emphasize your writing skills:

Your resume should showcase your ability to write clearly, concisely, and accurately. Use concrete examples to demonstrate your ability to create technical documentation, including user manuals, technical specifications, and software documentation.

Highlight your attention to detail:

Technical writing requires a high level of attention to detail. Your resume should showcase your ability to catch errors and inconsistencies, as well as your proficiency in using style guides and other tools to ensure consistency in your writing.

Tailor your resume to the job and company:

Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company.

Must-Have Information for a Technical Writer Resume:

Here are the essential sections that should exist in a technical writer resume:

  • Contact Information
  • Resume Headline
  • Resume Summary or Objective
  • Work Experience & Achievements
  • Skills & Competencies
  • Education

Additionally, if you're eager to make an impression and gain an edge over other technical writer candidates, you may want to consider adding in these sections:

  • Certifications/Training
  • Awards
  • Projects

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Technical Writers:

In today's competitive job market, Technical Writers must stand out amongst other candidates to gain an edge. A resume headline gives Technical Writers the perfect opportunity to quickly share their core capabilities and the value they bring to the team. Instead of wasting time wading through lengthy documents, employers can scan a few words and quickly decide if they want to take a closer look. Creating catchy and creative resume headlines will be sure to grab employers' attention and showcase your unique writing style and technical talent.

Technical Writer Resume Headline Examples:

  • Experienced Technical Writer with 4 Years in Technical Editing

  • Proven Record of Technical Writing & Documentation Excellence

  • What makes the good headlines good is that the resume headlines are written to provide the potential employer with a quick overview of the Technical Writer's professional expertise and accomplishments. In the first headline, the writer's 4 years of experience is made clear, while the second headline speaks to the track record of success and excellence.

  • Skilled Technical Writer Looking for Opportunity

  • 4 Years in the Writing Trenches

  • Why are these resume headlines weak? They lack specifics. The first headline is a generic statement, while the second headline does not provide any additional information about the degree of the technical writer's experience. It does not provide the potential employer with any impression of the writer's knowledge or track record.

Writing an Exceptional Technical Writer Resume Summary:

A resume summary is a brief but important overview of your skills, experiences, and accomplishments as a Technical Writer. It provides an opportunity to highlight the most relevant information of your career and demonstrate how your experiences and skills align with the role you're applying for.

Your resume summary should showcase your expertise in writing and communicating technical information, as well as your ability to work closely with technical subject matter experts. A well-crafted summary will quickly communicate the value you bring to the organization, highlighting your experience in producing technical documents, presentations, and other materials for both technical and non-technical audiences.

Here are a few tips for writing an effective resume summary for Technical Writers:

  • Tailor it to the specific job you are applying for by highlighting the most relevant skills and experiences. We can't stress this enough, relevacy is essential.
  • Mention your quantifiable achievements, such as producing technical documents that were widely used and well-received by the target audience
  • Use keywords related to the technical writing industry and the company's needs to make your resume stand out to both people and applicant tracking systems (ATS)
  • Keep the summary concise, ideally under 4 sentences
  • Avoid generic statements and cliches and try not to repeat any information already included in other sections of your resume.

Technical Writer Resume Summary Examples:

  • Skilled Technical Writer with 4 years of experience in creating user documentation, instructional manuals, and other technical documents. Proven success in working collaboratively with software engineers and product managers to ensure accuracy and clarity in all technical documents.
  • Experienced Technical Writer with 4 years of experience in writing, editing, and formatting technical documents. Skilled in using a variety of software tools to develop high-quality documentation that meets customer requirements.

Why these are strong:

  • These summaries demonstrate the Technical Writer's experience in creating user documentation, instructional manuals, and other technical documents, and in working collaboratively with software engineers and product managers. They also demonstrate the Technical Writer's ability to use a variety of software tools to develop high-quality documentation that meets customer requirements.
  • Experienced Technical Writer with 4 years of experience in creating technical documents. Experience in working collaboratively with software engineers and product managers.
  • Skilled in creating technical documents, and working collaboratively with software engineers and product managers.

Why these are weak:

  • These summaries are too generic and lack specifics. They do not demonstrate the Technical Writer's ability to write, edit, and format technical documents, or to use a variety of software tools to develop high-quality documentation that meets customer requirements. They also do not demonstrate the Technical Writer's experience in working collaboratively with software engineers and product managers.

Resume Objective Examples for Technical Writers:

  • Motivated technical writer, passionate about crafting content for software engineering solutions and a desire to learn and contribute to the team's success.

  • Dedicated recent graduate with strong writing and communication skills and an eagerness to contribute to technical documentations in a collaborative and fast-paced environment.

Why these are strong:

  • The great resume objectives are specific, concise and tailored to the job they are applying for. They explain the applicant's motivations and goals, and provide detail about the applicant's skillset.
  • Recent graduate with 1+ years of experience in Technical Writing seeking a position with a larger company to show off my skills.

  • Seeking a position as a Technical Writer where I can use my existing writing skills to be successful.

Why these are weak:

  • The poor objectives are too vague and lack detail on the skills the applicant brings to the role. They also do not provide any indication of career goals or motivations for applying for the role.

How to Impress with Your Technical Writer Work Experience:

The work experience section on a Technical Writer's resume is essential for demonstrating hands-on experience within the field and making an impression with potential employers. It should effectively detail all relevant tasks and responsibilities, as well as any measurable results, in order to show off the writer’s expertise in technical communication. Above all, Technical Writers should aim to showcase their technical skills and demonstrate the impact they have had on past projects.

Best Practices for Your Work Experience Section:

  • Highlight key achievements and results: Describe how you applied your technical expertise to solve problems or provide solutions, and document the positive effect that you had on the organization.
  • Quantify your technical contributions: Include numbers and other hard evidence that clearly demonstrate the impact of your work.
  • Use clear and concise language: Make sure that the information you provide is neatly organized and easy to understand. Avoid complex jargon and long-winded descriptions.
  • Demonstrate problem-solving skills: Spend some time highlighting how you handled different issues, think outside the box to come up with creative solutions, and collaborated with other teams and departments.
  • Focus on how you helped the company scale: Explain how your technical contributions helped the organization grow, improve efficiency, and save time and money.
  • Describe the technologies you are most familiar with: This can include software, coding languages, databases, and other web technologies.
  • Mention the tools with which you are proficient: Include anything that helped you perform your duties, such as content management systems or project management software.
  • Showcase your technical writing skills: Discuss any technical writing or editing tasks that you completed, such as reviewing and revising technical documents, creating user manuals, or preparing guidelines and tutorials.
  • Specify your job titles and roles: Make sure that the titles you use accurately reflect the responsibilities that you held.
  • Explain the working environments you have experienced: This can include remote offices, on-site locations, virtual teams, or any other type of environment you have worked in.

Example Work Experiences for Technical Writers:

  • Contributed to the development and implementation of technical documentation for complex software systems, increasing efficiency by 20% and reducing errors by 25%

  • Collaborated with cross-functional teams, including developers, product managers, and QA, to gather and document requirements, design specifications, and user guides

  • Developed and maintained a technical library and a knowledge base, increasing access to information by 50% for both internal and external stakeholders

  • Conducted user research and feedback sessions to validate the effectiveness and accuracy of the documentation, making improvements based on user feedback

  • Created technical documentation for a cloud-based project management platform, ensuring the platform's usability and accessibility

  • Worked closely with the development team to understand complex technical concepts and translate them into clear, concise, and user-friendly documents

  • Developed and delivered comprehensive training sessions to end-users and customer support teams, reducing training time by 30%

  • Created a range of instructional materials, including video tutorials, Quick Start guides, and FAQs, to support customers in their adoption of the platform

Why these are strong:

  • These experiences demonstrate the technical writer's ability to work effectively with cross-functional teams, gather and document requirements, and translate complex technical concepts into clear and concise documentation. The achievements, such as increasing efficiency, reducing errors, and improving access to information, highlight the impact the technical writer had on the organizations they worked for. Additionally, the focus on user research and feedback showcases the writer's commitment to creating effective and usable documentation
  • Created user manuals for new software product releases

  • Conducted research and gathered information from various stakeholders

  • Worked with developers and product managers to ensure accurate and concise documentation

  • Edited existing technical documents for grammar and style

  • Managed documentation updates for multiple software products

  • Responded to user feedback and made necessary revisions to documentation

Why these are weak:

  • Both of these work experiences are very general and lack specificity in terms of the scope, impact, and results of the work. In the first example, it's not clear how many software releases were covered, how many stakeholders were involved, and what impact the user manuals had on product adoption or user satisfaction. In the second example, it's not clear how many documentation updates were managed, what challenges were faced in responding to user feedback, or how the revisions improved the overall quality or effectiveness of the documentation.

Top Skills & Keywords for Technical Writer Resumes:

As a Technical Writer, your role is to create content that accurately and simply communicates complex technical information to a range of audiences. To be successful in this role, you need to have strong technical and communication skills, as well as an eye for detail. When it comes to presenting these skills on your resume, the goal is to demonstrate a mix of hard skills and soft skills that illustrate your ability to efficiently produce high-quality technical documentation, understand and interpret technical content, and collaborate with different stakeholders. An effective skills section will show potential employers that you have the talent and expertise to be an outstanding Technical Writer and help bring their product to life. Here are the top hard and soft skills that we're seeing on the most successful Technical Writer resumes.

Top Hard & Soft Skills for Technical Writers

  • Technical writing proficiency
  • Excellent written and verbal communication
  • Knowledge of style guides
  • Document design/layout skills
  • Strong attention to detail
  • Experience with project management software
  • Familiarity with content management systems (CMS)
  • Technical editing and proofreading
  • Information architecture design
  • Multimedia authoring tools
  • Ability to learn new technology quickly
  • Communication - the ability to clearly convey technical information to various stakeholders.
  • Problem Solving - the ability to assess, analyze and come up with innovative solutions to technical problems.
  • Leadership - the ability to motivate and lead a team in a technical environment.
  • Time Management - the ability to efficiently manage time and resources in order to complete projects on time.
  • Analytical Thinking - the ability to assess and interpret data to identify trends and generate insights.
  • Negotiation - the ability to effectively negotiate project requirements with stakeholders.
  • Risk Management - the ability to identify, mitigate and manage risks associated with technical projects.
  • Collaboration - the ability to work as part of a team and build relationships with internal and external stakeholders.

Go Above & Beyond with a Technical Writer Cover Letter

Technical Writer Cover Letter Example: (Based on Resume)

Dear Hiring Manager at [Company],

I was excited to see your job posting for a Technical Writer, as I am confident that my extensive experience in technical writing makes me a perfect fit for this position. With over 50 technical articles, whitepapers, user guides, and instruction manuals under my belt, I have developed a wealth of skills in maintaining accuracy, consistency, and efficiency in technical document production.

As a technical writer, I understand the importance of creating a clear and concise language that is easy to understand for users with varying technical backgrounds. I have developed the ability to transform complex technical concepts and terminologies into simplified language, making it easier for users to understand the material. Additionally, I have developed and produced graphical visualizations to supplement technical documents such as end-user licensing agreements, training materials, and tutorials.

In my previous role, I single-handedly maintained version control of over 30 documents daily, ensuring accuracy and consistency across all versions. I also developed templates and checklists that reduced production time and allowed teams to train on new technologies and practices more efficiently.

I have also created and produced compelling resources such as user guides, FAQs, and knowledge bases that streamlined user experience, thereby improving product usage. Through research and tracking of the latest industry trends, standards, and technologies, I have ensured that all technical documentation I create is up-to-date and accurate.

I am excited about the opportunity to bring my skills and experience to [Company] as a Technical Writer. Thank you for your consideration, and I look forward to hearing from you soon.


[Your Name]

A cover letter is an invaluable tool for any Technical Writer looking to stand out from the competition. It allows you to showcase your communication skills, highlight your relevant experience, and demonstrate your enthusiasm for the position.

While a resume provides a summary of your skills and experience, a cover letter allows you to personalize your application and connect with the hiring manager on a deeper level. It's an opportunity to tell your story, explain why you're passionate about technical writing, and show how you can add value to the organization.

Here are some of the key reasons for pairing your technical writer resume with a cover letter:

  • It demonstrates your communication skills: As a technical writer, communication is key. Your cover letter provides an opportunity to showcase your ability to write clearly and concisely, and to convey your ideas effectively.
  • It shows your enthusiasm for the position: A well-written cover letter can demonstrate your passion for the role and the organization. This can make a big difference in the hiring manager's decision-making process.
  • It highlights your relevant experience: Your cover letter allows you to explain how your skills and experience align with the requirements of the job. This can help the hiring manager understand why you're a good fit for the role.
  • It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.

We understand that writing a cover letter may seem daunting, but it doesn't have to be. Remember that the cover letter is an extension of your resume, so you can use the same format and content as your resume. It's also a chance to address any gaps or questions that the hiring manager may have after reading your resume.

Tips for aligning your cover letter with your resume:

  • Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
  • Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
  • Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
  • Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
  • Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.

Resume FAQs for Technical Writers:

How long should I make my Technical Writer resume?

When deciding the ideal resume length for Technical Writers, a good guideline is one to two pages. Any longer than that can risk being too repetitive or overwhelming. Detail and clarity of information presented are most important when it comes to resumes - always strive for quality rather than quantity. Keep in mind that a concise, focused resume gives employers the best impression of your skills and value.

What is the best way to format a Technical Writer resume?

1. When formatting a Technical Writer resume, it is important to include any key technical skills, industry certifications and software experience. These should be listed prominently in the resume on the first page, with clear examples provided. 2. A summary of qualifications should also be provided, highlighting relevant experience and accomplishments. 3. It is critical to emphasize the results you can drive, such as the number of projects you've completed or the impact your written content has made. 4. Keep Technical Writer resumes concise and professional, avoiding any irrelevant content and only including the most relevant sections and skills.

Which Technical Writer skills are most important to highlight in a resume?

Technical Writers should include a range of hard skills in their resume, both technical and nontechnical. The technical skills will be of particular importance, as this profession is focused on using technical knowledge for the creation and documentation of information. Examples of technical hard skills include: -Ability to use content-management systems and mark-up languages, such as HTML, CSS and XML -Ability to use graphic design and software development tools, such as Adobe Creative Suite and Microsoft Visual Studio -Knowledge of information systems and database management -Strong writing and editing skills, with the ability to create crisp, well written copy Non-technical skills can also be important, depending on the job role. This can include: -Strong problem solving and analytical skills -Excellent organizational and communication abilities -Detail-oriented and capable of multi-tasking -Flexible and able to easily adapt to changing technology and trends -Knowledge of the industry, with an understanding of technical processes and terminology Including both technical and non technical hard skills in a resume will help any Technical Writer stand out and land the job they are applying for.

How should you write a resume if you have no experience as a Technical Writer?

If you have no experience as a Technical Writer, it is still important to write a high-quality resume. Include all prior experiences that show your technical aptitude and skills. Be sure to include any computer skills, programming languages, software, or hardware that you have used in the past. Make sure you detail the projects you were a part of and any relevant volunteer or educational experience. Additionally, highlight the communication, writing, and problem-solving skills that you have.